Design Operations & Project Coordinator -Iconic Modern Home Division

Vesta Home; Bridgeport (CT); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

401k

Medical Insurance

Dental Insurance

Vision Insurance

Job summary

Vesta Home is seeking a Design Operations/Project Coordinator to act as the operational backbone for our interior design business in Bridgeport, CT. You’ll synchronize procurement, scheduling, invoicing, and finance across client projects, warehouse ops, and sales, while building scalable processes.

Collaborate with the Creative Director and design team to manage workload, coordinate with vendors, ensure accurate financial data, and help projects run smoothly and scale efficiently.

Qualifications

• 3+ years in design ops, project management, or office administration.
• Ability to work at Bridgeport CT Office/Warehouse.
• Strong cross-functional collaboration skills.

Responsibilities

• Be a key client point of contact for invoicing, procurement, scheduling, and related needs.
• Support design team and keep Brex and Tipalti up to date.
• Coordinate across finance, warehouse operations and sales to ensure on-time, accurate project execution.
• Assist design team with product procurement and vendor coordination.
• Work with Creative Director to manage designer workload and serve as a release valve.
• Support design team on client deliverables and project installs.
• Document and improve processes to increase efficiency of the design team.
• Maintain and reconcile procurement and financial data.

Skills

Design ops experience

Project management

Office administration

Tools

Brex

Tipalti

Job description

Who We Are:

Vesta Home is changing the way that homes are marketed and furniture is sold. We're obsessed with delivering exceptional client experiences through interior design, luxury staging, elevated furniture rentals, and custom furniture production, powered by proprietary technology and logistics expertise. Our talented team designs thoughtful and stunning interiors for residential, commercial, and hospitality projects, partnering with top realtors, developers, and design trade professionals to create spaces that inspire and delight.

Core Values:

1. “Get it done!”: We have a bias toward action, and balance grit with smart work to accomplish our goals. We see business challenges as opportunities, always bring forward solutions, and believe there is no challenge too great that we cannot solve collectively.
2. “Design excellence”: Exceptional design is a function of continuous improvement. We apply this ruthlessly and pursue design excellence in everything we do - from projects to processes to people.
3. “Execute in partnership and with pride”: We rise by lifting others and are most successful when our peers and colleagues are successful as well. We obsess over quality, take pride in our work, and break down barriers to create seamless success.
4. “Invest not spend”: We value impact and the efficient achievement of results. We invest money - we don't spend it. We expect and monitor the returns on all of our investments, from time to money.
5. “Embrace a growth mindset”: We believe profitable growth creates opportunities and are intensely focused on progress. We develop the most talented people and empower them to offer world‑class expertise to our clients.

Summary of Role:

The Design Operations/Project coordinator will be the operational backbone for Iconic Modern’s Interior Design business while also assisting with staging design support as needed. You'll sit at the center of the client relationship, finance, warehouse operations, and sales, making sure procurement, scheduling, and invoicing all move in sync and the financial details stay clean. You will build processes the allow the Iconic Modern interior design business to run efficiently and keep scaling.

Key Responsibilities:

• Be a key client point of contact for all matters related to invoicing, product procurement, scheduling, etc.
• Support design team in keeping studio designer, brex and tipalti up to date
• Be main cross-functional point of contact between finance, warehouse operations and sales to ensure projects get executed correctly, on time and with accurate financial information
• Support the design team with product procurement (finding alternative suppliers, suggesting pieces based on a design vision, coordinating delivery/pickups with vendors, etc.)
• Work with Creative Director to manage designer workload and serve as a “release valve” where possible
• Support the design team on any client deliverables
• Support the design team on project installs as needed
• Establish and document processes that will improve the overall efficiency and organization of the iconic modern design team

• 3+ years in Design ops, project management, office administration or similar roles
• Ability to work out Bridgeport CT Office/Warehouse

• Paid Time Off (PTO)

• 401k
• Medical Insurance
• Dental Insurance
• Vision Insurance

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm you are authorized to work in the U.S.

Vesta is an equal opportunity employer. We are committed to fostering an inclusive workplace and welcome candidates from all backgrounds. All employment decisions are made without regard to race, color, religion, gender, sexual orientation, age, disability status, or any other characteristic protected by law.