Design Coordinator, Tabletop - Pottery Barn

Pottery Barn; San Francisco (CA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Employee discount

401(k) plan

Paid time off

Health benefits (medical, dental &

Tax-free commuter benefits

Wellness program

Job summary

Williams-Sonoma, Inc. is seeking a Coordinator to support Product Development & Design in driving sample movement from concept to production.

You will coordinate samples, assist with meetings, and manage showroom presentations in a fast-paced, cross-functional environment. Based onsite in the San Francisco office, you will keep PLM data up to date, track samples across factories, warehouses and showrooms, and help with concept setup and color boards while maintaining organized spaces and

Qualifications

• Excellent verbal and written communication.
• Strong time-management and organization.
• Ability to work independently and in teams.
• Professional cross-functional communication.
• Detail-oriented with data accuracy.
• PLM experience is a plus.

Responsibilities

• Support weekly Product Development meetings ensuring samples are prepared for review.
• Maintain updated Sample Request Reports and on-track milestone samples.
• Track samples across factories, warehouse and showrooms.
• Keep sample spaces organized to maintain a safe working environment.
• Assist Merchants and Sourcing with sample needs and photo check-out.
• Archive development samples with accurate lists.
• Communicate incoming samples for weekly reviews to design.
• Create and update styles in PLM and maintain Excel data.
• Coordinate with overseas offices and vendors on sampling timelines.

Skills

Verbal & written comms

Time management

Independent worker

Prioritization

Professional communication

Attention to detail

MS Office

Excel

PowerPoint

Photoshop

InDesign

Cross-functional teamwork

Tools

PLM system

Job description

About the Team

You will be a part of a collaborative team responsible for driving and managing sample development from concept through to production, working together with Design, Technical Design, Merchants, and Sourcing team members. As part of Williams-Sonoma, Inc., a leader in home lifestyle and retail, our Product Development and Design team brings customer-centered, trend-forward products to life through seasonal collaboration, innovation, and cross-brand alignment.

Job Description

About The Team

You will be a part of a collaborative team responsible for driving and managing sample development from concept through to production, working together with Design, Technical Design, Merchants, and Sourcing team members. As part of Williams-Sonoma, Inc., a leader in home lifestyle and retail, our Product Development and Design team brings customer-centered, trend-forward products to life through seasonal collaboration, innovation, and cross-brand alignment.

About The Role

As a Coordinator, you will be responsible for supporting the Product Development & Design Team by coordinating the movement of samples, helping to facilitate meetings, and showroom presentations. Administrative responsibilities related to data entry, tracking samples, creating styles in our PLM system and updating information for the product development life cycle are a key part of the role. The role requires a can-do attitude and is a key player in facilitating and maintaining cross-functional operational processes.

This role requires being onsite in the San Francisco office Monday through Friday

Responsibilities

• Help support weekly Product Development meetings by ensuring all samples are set up for review in a timely manner
• Maintain updated Sample Request Reports. Ensure all samples are on track to arrive for milestone meetings and deadlines
• Manage, track, and request all samples between factories, warehouse and showrooms
• Proactively maintain organized sample spaces by keeping products stored in a manner that fosters a safe environment to conduct business
• Assist the Merchant and Sourcing teams with their sample-related needs and photo sample check-out list.
• Archive all development samples and maintain an accurate Archive lists
• Communicate to design team incoming samples for weekly review.
• The Administrative part of the role is equal to the sample management and includes: creating styles and updating information in our PLM system related to our product development life cycle. Keeping Excel spreadsheets up to date.
• Communicating with overseas offices and vendors to give notes on product sampling, revisions and timelines.
• Label each sample with barcode, and print barcodes when sample gets wrapped to leave building
• Assist with concept set up which involves gathering, delivering and setting up samples in the showroom, creating presentation boards and color charts.

Criteria

• Excellent verbal and written communication skills and time management
• Ability to work independently as well as with a team in a fast-paced environment
• Ability to prioritize, multi-task and adapt to change
• Professional communication style in interacting with colleagues, overseas offices and vendors.
• Attention to detail, assertive, with strong organizational skills.
• (A plus) PLM experience.
• Willingness to learn and take on new responsibilities over time.
• Proficient in Microsoft Office/Excel/Powerpoint.
• (A plus) Photoshop and InDesign.
• Competencies
• High aptitude and agility to direction and guidance provided
• Proactive when given a task; engage in the process
• Strong cross-functional collaboration and teamwork through each season
• This role requires being onsite in the San Francisco office

Our Culture & Values

We believe that taking care of our people is vital to our success and we strive to offer equitable and transparent practices for all. We prioritize connection, growth, and wellbeing.

People First

Putting People First means investing in overall well-being and opportunities to grow and advance within the organization. Depending on the position and location, here are a few highlights of what benefits may be available:

Benefits

• A generous discount on all WSI brands
• A 401(k) plan and other investment opportunities
• Paid vacations, holidays, and time off to volunteer
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits
• Tax-free commuter benefits
• A wellness program that supports your physical, financial and emotional health

Continued Learning

• In-person and online learning opportunities through WSI University
• Cross-brand and cross-function career opportunities
• Resources for self-development
• Advisor (Mentor) program
• Career development workshops, learning programs, and speaker series

WSI will not now or in the future commence an immigration case or "sponsor" an individual for this position (for example, H-1B or other employment-based immigration).

This role is not eligible for relocation assistance.

Williams-Sonoma, Inc. is an Equal Opportunity Employer. Williams-Sonoma, Inc. will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance, or other applicable state or local laws and ordinances.

The expected starting pay range for this position is $25 - $29/hour. Applicable pay ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. In addition to competitive pay, compensation may include a variety of other components like benefits, paid time off, merit, and bonus opportunities.

About Us

Our Company Founded in 1956, Williams-Sonoma, Inc. is the premier specialty retailer of high-quality products for the kitchen and home in the United States. Our family of brands are Williams Sonoma, Williams Sonoma Home, Pottery Barn, Pottery Barn Kids, Pottery Barn Teen, Rejuvenation, West Elm, Mark & Graham, Outward, and GreenRow. These brands are among the best known and most respected in the industry. We offer beautifully-designed, stylish and functional products for every area of the home, including the kitchen, living room, bedroom, home office, closet, laundry room and even outdoor spaces. We've seen some big changes since our first brick-and-mortar store opened more than half of a century ago. What hasn't changed is our passion for high-quality products, functional design, outstanding customer service, and enhancing the lives of our customers and the communities where we operate. Today, we're a multi-brand, multi-channel, global enterprise supported by state-of-the-art technology and some of the most talented teams in retailing - and we're always looking for new energy and ideas.