Design and Production Assistant

University of Florida; Gainesville (FL); Remote; USD 23,000 - 25,000; Full time

Job summary

University of Florida seeks a Design and Production Assistant to support interior design and production for scholarly books. You will oversee typesetting of 30 interiors per year and create final InDesign files and print-ready PDFs in coordination with editors.

The role also covers backlist reprints, production design assistance, and ongoing software proficiency, with a bachelor’s degree required and solid InDesign experience. Salary is $17–$18 per hour.

Qualifications

• Bachelor's degree in an appropriate area or equivalent experience.
• Three or more years of experience in book text design.
• Experience with a university press or nonprofit publisher is a plus.

Responsibilities

• 50% Interior Design: oversee typesetting of 30 book interiors per year; provide PDF files for proofreading and final packaged InDesign files.
• 25% Reprints: update backlist files for reprinting and new formats.
• 15% Production and design assistance: support production team and book designer with tasks.
• 5% Software and technology: stay updated on relevant design software and pursue development.
• 5% Other clerical tasks as assigned.

Skills

InDesign styles

Scribe XML

Typography

Book design

Education

Bachelor's degree in graphic design or related field

Tools

Adobe InDesign

Job description

Design and Production Assistant

Job No: 541547

Work Type: Full Time

Location: Alternate Work Locations: Off-Campus Work Location

Categories: Construction/Design/Planning, Office/Administrative/Fiscal Support

Department: 47002200 - UP-EDITORIAL DESIGN & PRODUCT

Classification Title: Production Associate I

Classification Minimum Requirements: Bachelor's degree in an appropriate area, or an equivalent combination of education and experience.

Job Description

50% Interior Design: Oversee the typesetting of 30 book interiors per year as assigned and provide suitable electronic files for production. Work directly with in-house manuscript editors to make page proof corrections to text, providing PDF files for proofreading, and creating final packaged InDesign files and print-ready PDFs.

25% Reprints: Work with production team to update backlist files for reprinting and new formats.

15% Production and design assistance: Assist the production team and book designer with book-related tasks as requested.

5% Software and Technology: Stay updated on relevant design software and technology and pursue professional development opportunities.

5% Other clerical tasks as assigned (file cleanup, organization projects, etc.).

Expected Salary: $17 - $18 per hour

Required Qualifications: Bachelor's degree in an appropriate area, or an equivalent combination of education and experience.

Preferred

Education: Bachelor's degree in graphic design or related field.

Experience: Three or more years of experience in book text design. Experience with a university press, academic book publisher, or other nonprofit book publisher.

Skills: Expertise designing and typesetting complicated scholarly books including charts, tables, and special characters.

High level of expertise in Adobe InDesign using styles. Experience in designing and producing typeset book files using the Scribe XML Well-Formed Document Workflow.

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

Health Assessment Required:No

Applications Close: 07 October 2026