Dermatology Care Coordinator & Scheduling Specialist

Watson Clinic; Lakeland (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Paylocity in Lakeland, FL seeks an experienced Medical Scheduling Clerk to support dermatology and related departments. The role requires handling appointment scheduling, insurance verification, and strong customer service to ensure patient satisfaction.

You will collaborate with supervisory staff and providers, maintain records, and assist in billing processes. Proficiency in IDX is a plus; strong communication and accuracy are essential.

Qualifications

• High School diploma or GED; education in the last five years.
• Advanced medical terminology knowledge.
• Minimum 2 years in a medical and/or legal environment.
• Minimum 2 years in medical appointment scheduling with insurance verification.
• Minimum 2 years in customer service.
• Minimum 1 year billing experience in medical or insurance environment.

Responsibilities

• Maintain open communication with Supervisory Staff, Clinical Services and provider personnel; acting as a liaison to provide high level of patient satisfaction and customer service.
• Collects, organizes and processes pathology slides and reports as needed.
• Promotes high morale, acting as a role model to include: positive direction; research errors and complaints; and provide feedback and documented outcome to supervisory staff. Functions independently in absence of supervisor.
• Provides coverage and support to dermatology phone rooms.
• Makes recommendations to Supervisory Staff for improvement and/or streamline of processes.
• Collect and compile reports as requested (i.e. performance reports, audits, appraisals).
• Provide training to new-hire staff; assist in performing competency evaluations; continually observe skill levels to ensure adequate cross training and implement shared work assignments, adjusting as necessary based on work volume.
• Assist in documenting and tracking appointment rotation grid. Prove monthly and on demand reports for dermatologists.
• Observe patient volumes at desks to ensure minimal wait times; provide and direct PSS float coverage at any desk.
• Attend meetings, conferences and training sessions to stay current with protocols and processes as they pertain to job and department needs as directed by Reception Supervisory Staff.

Skills

Advanced medical terminology

Customer service

IDX utilization

Education

High School diploma or GED

Job description

Description

Required Education and Experience: High School graduate or GED equivalent. All related education and experience must be within the last five (5) years. Must possess advanced medical terminology and/or knowledge in the medical field. Must have a minimum of 2 years experience in a medical and/or legal environment. Must have a minimum of 2 years experience in medical appointment scheduling position to include insurance verification. Must have a minimum of 2 years experience of customer service. Must have a minimum of 1 year billing experience within medical or insurance environment (i.e. appropriate math skills to collect payments and make change).

Preferred Education and Experience: Prefer advanced understanding of medical, insurance and legal terminology. Prefer 4+ years customer service experience in related field. Prefer 4+ years experience in medical appointment scheduling to include insurance verification. Prefer 2+ year experience in billing/payment processing. Proficient in IDX utilization.

Requirements

ESSENTIAL FUNCTIONS

• Maintain open communication with Supervisory Staff, Clinical Services and provider personnel; acting as a liaison to provide high level of patient satisfaction and customer service.
• Collects, organizes and processes pathology slides and reports as needed.
• Promotes high morale, acting as a role model to include: positive direction; research errors and complaints; and provide feedback and documented outcome to supervisory staff. Functions independently in absence of supervisor.
• Provides coverage and support to dermatology phone rooms.
• Makes recommendations to Supervisory Staff for improvement and/or streamline of processes.
• Collect and compile reports as requested (i.e. performance reports, audits, appraisals).
• Provide training to new-hire staff; assist in performing competency evaluations; continually observe skill levels to ensure adequate cross training and implement shared work assignments, adjusting as necessary based on work volume.
• Assist in documenting and tracking appointment rotation grid. Prove monthly and on demand reports for dermatologists.
• Observe patient volumes at desks to ensure minimal wait times; provide and direct PSS float coverage at any desk.
• Attend meetings, conferences and training sessions to stay current with protocols and processes as they pertain to job and department needs as directed by Reception Supervisory Staff.