Dermatology Admin Associate III | Hybrid, Growth & Impact

Boston Children's Hospital; Brookline (MA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Boston Children's Hospital in Brookline, MA is seeking an Administrative Associate III to provide administrative and operational support to the division. The role manages calendars, schedules meetings, prepares reports and correspondence, maintains divisional records, and helps keep day-to-day office operations running smoothly.

You will support physicians, leaders, and staff, requiring strong organization, attention to detail, and the ability to prioritize multiple tasks in a fast-paced

Qualifications

• High School Diploma or GED required; Bachelor's preferred.
• At least 1 year of related administrative experience; healthcare experience preferred.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, communication, and customer service skills.
• Ability to multitask, prioritize, and maintain confidentiality in a fast-paced environment.

Responsibilities

• Provide administrative support to physicians, managers, and division leadership.
• Manage calendars, schedule meetings, and coordinate conference rooms and travel arrangements.
• Prepare reports, spreadsheets, presentations, and other business documents.
• Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain division files, databases, and office records.
• Monitor office supplies and equipment, place orders, and resolve billing or supply issues.
• Process and track administrative forms and paperwork.
• Coordinate division meetings, conferences, and special events.
• Assist with special projects and process improvements; train and support staff as needed.

Skills

Organizational skills

Communication

Customer service

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Boston Children's Hospital in Brookline, MA is seeking an Administrative Associate III to provide administrative and operational support to the division. The role manages calendars, schedules meetings, prepares reports and correspondence, maintains divisional records, and helps keep day-to-day office operations running smoothly.

You will support physicians, leaders, and staff, requiring strong organization, attention to detail, and the ability to prioritize multiple tasks in a fast-paced