Administrative Associate III- hybrid

Boston Children's Hospital; Boston (MA); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Boston Children's Hospital is seeking an Administrative Associate III to provide administrative and operational support to the division. You will manage calendars, schedule meetings, prepare reports, and maintain divisional records while supporting physicians, leaders, and staff.

The role requires strong organization, attention to detail, and the ability to multitask in a fast-paced healthcare environment. Hybrid work is available after a 90-day training period, with a typical Monday–Friday day

Qualifications

• High School Diploma or GED required.
• At least 1 year of related administrative experience.
• Healthcare or hospital administrative experience preferred.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, communication, and customer service skills.
• Ability to multitask, prioritize work independently, and maintain confidentiality in a fast-paced environment.

Responsibilities

• Provide administrative support to physicians, managers, and division leadership.
• Manage calendars, schedule meetings, and coordinate conference rooms and travel arrangements.
• Prepare reports, spreadsheets, presentations, and other business documents.
• Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain division files, databases, and office records.
• Monitor office supplies and equipment, place orders, and resolve billing or supply issues.
• Process and track administrative forms and paperwork.
• Coordinate division meetings, conferences, and special events.
• Assist with special projects and process improvements.
• Help train and support other administrative staff as needed.

Skills

Strong organizational skills

Excellent communication skills

Customer service

Multitasking

Confidentiality

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Position Summary

The Administrative Associate III provides administrative and operational support to the division. This role manages calendars, schedules meetings, prepares reports and correspondence, maintains divisional records, and helps keep day-to-day office operations running smoothly. The position requires strong organization, attention to detail, and the ability to prioritize multiple tasks while supporting physicians, leaders, and staff.

Key Responsibilities

• Provide administrative support to physicians, managers, and division leadership.

• Manage calendars, schedule meetings, and coordinate conference rooms and travel arrangements.

• Prepare reports, spreadsheets, presentations, and other business documents.

• Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.

• Maintain division files, databases, and office records.

• Monitor office supplies and equipment, place orders, and resolve billing or supply issues.

• Process and track administrative forms and paperwork.

• Coordinate division meetings, conferences, and special events.

• Assist with special projects and process improvements.

• Help train and support other administrative staff as needed.

Minimum Qualifications

Education:

• High School Diploma or GED required.

Experience:

• At least 1 year of related administrative experience required.

• Previous healthcare or hospital administrative experience is preferred.

• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).

• Excellent organizational, communication, and customer service skills.

• Ability to multitask, prioritize work independently, and maintain confidentiality in a fast-paced environment.

Schedule:

• Full-time, Monday-Friday (Day shift). Hybrid after 90-day training period.

The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.