Administrative Associate III - Dermatology

Boston Children’s Hospital; Brookline, Northern (MA, KY); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Boston Children's Hospital seeks an Administrative Associate III to provide administrative and operational support to the division. You will manage calendars, schedule meetings, prepare reports and correspondence, and maintain divisional records to keep day-to-day operations running smoothly.

The ideal candidate will be highly organized, detail-oriented, and able to multitask while supporting physicians, leaders, and staff.

Qualifications

• High School Diploma or GED required; Bachelor's degree preferred.
• Minimum 1 year of related administrative experience; healthcare experience preferred.
• Strong Microsoft Office skills; excellent organizational and communication abilities; ability to multitask and maintain confidentiality.

Responsibilities

• Provide administrative support to physicians, managers, and division leadership.
• Manage calendars, schedule meetings, and coordinate conference rooms and travel arrangements.
• Prepare reports, spreadsheets, presentations, and other business documents.
• Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain division files, databases, and office records.
• Monitor office supplies and equipment, place orders, and resolve billing or supply issues.
• Process and track administrative forms and paperwork.
• Coordinate division meetings, conferences, and special events.
• Assist with special projects and process improvements; train and support other staff as needed.

Skills

Time management

Communication

Customer service

Attention to detail

Confidentiality

Multitasking

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Position Summary:

The Administrative Associate III provides administrative and operational support to the division. This role manages calendars, schedules meetings, prepares reports and correspondence, maintains divisional records, and helps keep day-to-day office operations running smoothly. The position requires strong organization, attention to detail, and the ability to prioritize multiple tasks while supporting physicians, leaders, and staff.

Key Responsibilities:

• Provide administrative support to physicians, managers, and division leadership.
• Manage calendars, schedule meetings, and coordinate conference rooms and travel arrangements.
• Prepare reports, spreadsheets, presentations, and other business documents.
• Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain division files, databases, and office records.
• Monitor office supplies and equipment, place orders, and resolve billing or supply issues.
• Process and track administrative forms and paperwork.
• Coordinate division meetings, conferences, and special events.
• Assist with special projects and process improvements. Help train and support other administrative staff as needed.

Minimum Qualifications Education:

• High School Diploma or GED required, bachelors preferred.

Experience:

• At least 1 year of related administrative experience required.
• Previous healthcare or hospital administrative experience is preferred.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
• Excellent organizational, communication, and customer service skills.
• Ability to multitask, prioritize work independently, and maintain confidentiality in a fast-paced environment.

Schedule:

• Full-time, Monday-Friday, Hybrid
• In office requirements of 3-4 days onsite weekly until completion of probationary period.