Deputy Register of Deeds II

Moore County; North Carolina; On-site; USD 35,000 - 50,000; Full time

Job summary

Moore County's Register of Deeds office seeks an administrative specialist to manage and preserve official public records. You will assist the public, legal professionals, and agencies, ensuring data integrity and compliance with North Carolina statutes and office policies.

Ideal candidates have a high school diploma, strong data entry and Microsoft Office skills, and the ability to work accurately in a fast-paced environment while maintaining confidentiality.

Qualifications

• Knowledge of North Carolina statutes governing the Register of Deeds.
• Strong English language proficiency.
• Ability to interact professionally with the public, legal professionals, and government officials.
• Experience with data entry and document management is preferred.
• Proficiency with scanners, printers, and office devices.

Responsibilities

• Perform administrative and technical duties for public records management.
• Ensure document integrity and compliance with laws.
• Assist public, legal professionals, and agencies with records requests.
• Maintain indexing and data entry systems.
• Operate office equipment safely and efficiently.

Skills

Attention to detail

Effective communication

Multitasking

Public service mindset

Legal records understanding

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Email & virtual meetings

Data entry systems

Job description

Carries out specialized administrative and technical duties within the Register of Deeds office, ensuring the accurate management, recording, and preservation of official public records. Provides essential services to the public, legal professionals, and government agencies, with a primary focus on document integrity, data management, and compliance with North Carolina General Statutes. Work is conducted under the direct supervision of the Register of Deeds, with a commitment to efficiency, accuracy, and public trust.

• Thorough knowledge of North Carolina General Statutes governing the Register of Deeds office
• General knowledge of standard office methods and procedures, business English, spelling, and arithmetic
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint, and OneDrive)
• Ability to effectively use email, virtual meeting platforms (e.g., Microsoft Teams, Zoom), and cloud-based collaboration tools
• Proficiency in operating and troubleshooting office technology, including scanners, printers, and data entry systems
• Knowledge of the rules, practices, and procedures of the Register of Deeds office and document indexing systems
• Ability to make independent decisions regarding assigned duties while ensuring compliance with laws and policies
• Strong communication skills, both verbal and written, to interact professionally with colleagues, government officials, and the public
• Ability to multitask and work with high attention to detail in a fast-paced environment
• Ability to establish and maintain effective working relationships with associates and the general public

High School Diploma or equivalent from an appropriately accredited institution.

Preferred Experience:

• Experience in clerical work, document management, public service, or legal records administration preferred
• Prior experience working with Microsoft Office, data entry systems, and online government portals is an advantage

Must possess and maintain a valid North Carolina Driver's License.

This is light work requiring the exertion of up to 20 pounds of force occasionally and 10 pounds of force frequently or constantly to move objects; work requires reaching, standing, and walking; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly, or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for depth perception, color perception, peripheral vision, preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operation of office machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is not subject to adverse environmental conditions.

The County of Moore is a drug-free workplace and Equal Opportunity employer.

In compliance with the Immigration Reform and Control Act of 1986, Moore County will employ only those individuals who are U.S. citizens or legal aliens authorized to maintain employment in the United States.

All applicants tentatively selected for this position will be required to submit to a background check, drug test, and post offer physical.

Moore County is an E-Verify Participant