Deputy Managing Director

Illinois Public Health Institute; Chicago (IL); Hybrid; USD 107,000 - 135,000; Full time

Benefits offered by this job

Health benefits

Dental & Vision

Disability & Life Insurance

401(k) with employer match

PTO & Parental leave

Employee Assistance Program

Public holidays

Job summary

Illinois Public Health Institute seeks a Deputy Managing Director to provide operational leadership for the Chicago Regionwide Community Information Exchange (CIE), coordinating priorities from planning through implementation. You will collaborate with the Managing Director and coordinate across internal departments, consultants, vendors, finance, legal, contracts, HR, communications, and technology.

The role includes governance support, budget coordination, staffing, procurement, and strategic

Qualifications

• Master’s degree in business, healthcare administration, public health, or related field.
• 5+ years of progressively responsible operational leadership experience.
• Experience supporting executive leadership and managing operations.
• Experience coordinating contracts, procurement, budgets, and cross-functional initiatives.
• Demonstrated success supervising staff and leading multidisciplinary teams.
• Exceptional organizational, communication, facilitation, and problem-solving skills.
• Previous supervisory experience is required
• Expert understanding of Microsoft programs including Excel, Word, PowerPoint, Teams, Outlook
• Expert understanding of Zoom, Asana, and other project management or organizing apps
• Strong attention to detail and prioritizes tasks for team to ensure deadlines are met

Responsibilities

• Lead day-to-day organizational operations in partnership with the Managing Director.
• Translate strategic priorities into operational work plans, timelines, and implementation activities.
• Monitor organizational priorities, identify operational risks, and recommend solutions.
• Improve internal workflows, operating procedures, and organizational effectiveness.
• Coordinate executive priorities across departments, consultants, vendors, and partner organizations.
• Prepare executive briefings, recommendations, decision support materials, and implementation plans.
• Support governance activities, Board meetings, leadership meetings, and executive planning.
• Ensure executive decisions are effectively communicated and operationalized.
• Provide executive oversight for the program’s functional leaders.
• Coordinate programmatic priorities across Community Engagement, Partner Success, Strategic Engagement, Privacy & Security, Training & Education, Technical Operations, and Operations.
• Ensure functional strategies remain aligned with the CIE's strategic direction.
• Facilitate cross-functional collaboration and programmatic decision-making.
• Remove operational barriers that affect execution across functional areas.
• Monitor programmatic performance and recommend operational improvements.
• Coordinate CIE programmatic work across Finance, Legal, Human Resources, Communications, Technology, Operations, and Program Implementation teams.
• Ensure programmatic initiatives remain aligned across multiple workstreams.
• Facilitate communication, collaboration, and accountability throughout the CIE program.
• Resolve operational barriers that affect CIE program implementation.
• Coordinate consultant contracts, scopes of work, amendments, procurement activities, and vendor relationships.
• Support budget planning, resource allocation, staffing coordination, and operational forecasting.
• Monitor implementation milestones, consultant deliverables, and programmatic commitments.
• Coordinate operational activities required to support grants, funding, and sustainability initiatives.
• Supervise assigned staff and provide coaching, mentoring, and performance management.
• Establish operational priorities and monitor programmatic performance.
• Foster accountability, collaboration, and continuous improvement across teams.
• Build programmatic capacity by developing systems that support efficient operations.
• Seeks and applies constructive feedback from team members and supervisors to continuously improve work quality and enhance collaboration
• Other duties as assigned.

Skills

Operational leadership

Executive support

Contract management

Budget & procurement

Staff supervision

Cross-functional work

Microsoft Office

Zoom & Asana

Education

Master’s degree in business or public health administration

Tools

Microsoft Office

Zoom

Asana

Job description

JOB SUMMARY

The Deputy Managing Director provides operational leadership for the Chicago Regionwide Community Information Exchange (CIE) by overseeing internal operations, coordinating organizational priorities, supporting executive decision-making, and ensuring strategic initiatives move efficiently from planning through implementation. Working closely with the Managing Director of the CIE, this position coordinates work across internal departments, consultants, vendors, finance, legal, contracts, human resources, communications, and technology functions while supporting organizational planning, budget coordination, procurement, staffing, governance activities, and implementation. The Deputy Managing Director serves as the CIE program’s operational integrator, ensuring that priorities remain aligned, decisions are operationalized, risks are proactively managed, and organizational resources are effectively coordinated to support the CIE program’s continued growth. This position is full-time, exempt, and reports to the Managing Director, CIE. IPHI’s standard work week is 37.5 hours.

DUTIES AND RESPONSIBILITIES

Operational Leadership

• Lead day-to-day organizational operations in partnership with the Managing Director.
• Translate strategic priorities into operational work plans, timelines, and implementation activities.
• Monitor organizational priorities, identify operational risks, and recommend solutions.
• Improve internal workflows, operating procedures, and organizational effectiveness.

Executive Operations

• Coordinate executive priorities across departments, consultants, vendors, and partner organizations.
• Prepare executive briefings, recommendations, decision support materials, and implementation plans.
• Support governance activities, Board meetings, leadership meetings, and executive planning.
• Ensure executive decisions are effectively communicated and operationalized.

Functional Leadership Integration

• Provide executive oversight for the program’s functional leaders.
• Coordinate programmatic priorities across Community Engagement, Partner Success, Strategic Engagement, Privacy & Security, Training & Education, Technical Operations, and Operations.
• Ensure functional strategies remain aligned with the CIE's strategic direction.
• Facilitate cross-functional collaboration and programmatic decision-making.
• Remove operational barriers that affect execution across functional areas.
• Monitor programmatic performance and recommend operational improvements.

Organizational Coordination

• Coordinate CIE programmatic work across Finance, Legal, Human Resources, Communications, Technology, Operations, and Program Implementation teams.
• Ensure programmatic initiatives remain aligned across multiple workstreams.
• Facilitate communication, collaboration, and accountability throughout the CIE program.
• Resolve operational barriers that affect CIE program implementation.

Contracts, Budgets & Resource Management

• Coordinate consultant contracts, scopes of work, amendments, procurement activities, and vendor relationships.
• Support budget planning, resource allocation, staffing coordination, and operational forecasting.
• Monitor implementation milestones, consultant deliverables, and programmatic commitments.
• Coordinate operational activities required to support grants, funding, and sustainability initiatives.

Team Leadership

• Supervise assigned staff and provide coaching, mentoring, and performance management.
• Establish operational priorities and monitor programmatic performance.
• Foster accountability, collaboration, and continuous improvement across teams.
• Build programmatic capacity by developing systems that support efficient operations.
• Seeks and applies constructive feedback from team members and supervisors to continuously improve work quality and enhance collaboration
• Other duties as assigned.

Administration Management

• Manages admin tasks related to employee supervision in the program
• Oversee multiple programs, projects, and/or budgets, ensuring alignment with organizational priorities

QUALIFICATIONS

• A master’s degree in business, healthcare administration, public health, social services, social sciences research, or in a related area is required (or equivalent of 7 years of Public Health related experience)
• Five or more years of progressively responsible operational leadership experience.
• Experience supporting executive leadership and managing organizational operations.
• Experience coordinating contracts, procurement, consultant management, budgets, and cross-functional initiatives.
• Demonstrated success supervising staff and leading multidisciplinary teams.
• Exceptional organizational, communication, facilitation, and problem-solving skills.
• Previous supervisory experience is required
• Expert understanding of Microsoft programs including Excel, Word, PowerPoint, Teams, Outlook
• Expert understanding of Zoom, Asana, and other project management or organizing apps
• Strong attention to detail and prioritizes tasks for team to ensure deadlines are met

JOB REQUIREMENTS

• The position is full-time, exempt, 37.5 FTE hours per week
• Must be able to sit at and operate a computer and other office equipment for a significant portion of the workday
• Must be able to move about the office to access files and supplies
• This position may entail occasional work in the evenings or on weekends and requires occasional travel for one or more nights from time to time
• This position is located in Chicago and will require adherence to our hybrid schedule. Starting Date: Immediate. Compensation: This position offers a salary range of $107,292 - $135,187 per year, depending on experience and qualifications. Benefits: IPHI offers competitive benefits, including multiple health plan options, dental, vision, employer-paid disability and life insurance, flexible spending accounts, and a 401(k) with employer matching. Employees also receive PTO, paid parental leave, and an Employee Assistance Program, 15 paid holidays, including a week off in December. Location: This position is located in Chicago. IPHI operates a hybrid office work model where team members work in the office two days per week (Tuesday, Wednesday, or Thursday), and individuals may work in the office or remotely the other three days per week. There is travel for meetings and site visits within Chicago, the suburbs, and Illinois. Occasional overnight travel within Illinois or nationally for conferences and training may be required.