Deputy Fiscal Officer

Illinois House of Representatives; Springfield (IL); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Health, dental, vision, prescription

Behavioral health and life insurance

State Employee Retirement System; paid

Job summary

Illinois House of Representatives in Springfield, Illinois seeks a Deputy Fiscal Officer to assist the Fiscal Officer, supervise staff, and manage daily workflows within the Clerk's Office.

The role requires a strong accounting background, organizational skills, and proficiency with Word, Outlook, and Excel. The position offers a comprehensive benefits package and career growth opportunities in a state government environment.

Qualifications

• High school diploma or equivalent; some college preferred.
• One-year prior work in the Illinois General Assembly strongly preferred.
• Accounting background preferred.
• Strong organizational skills to meet deadlines.
• Proficiency with Word/Outlook/Excel; excellent communication skills.

Responsibilities

• Assisting the Fiscal Officer in supervising fiscal office staff and daily workflow.
• Supporting the preparation, monitoring, and reconciliation of office budgets and appropriations.
• Maintaining all records and files in an orderly fashion for quick access.
• Reviewing invoices and vouchers for SAMS compliance.
• Facilitating DocuSign workflows.
• Preparing and entering payroll for the Clerk's Office.
• Balancing monthly appropriation reports with the Comptroller.
• Reviewing contracts to ensure proper filing.
• Working with auditors to prepare files for audits.
• Participating in payroll, insurance, and benefits training sessions.
• Preparing correspondence, reports, and fiscal summaries as requested.

Skills

Strong organizational skills

Excellent verbal and written comms

Education

High school degree or equivalent

Some college preferred

Accounting background preferred

Tools

Microsoft Word

Microsoft Outlook

Excel

Job description

The Office of the Clerk is seeking an individual to fill the position of Deputy Fiscal Officer. This position will be located in Springfield, Illinois.

The primary responsibilities of this position include:

• Assisting the Fiscal Officer in supervising fiscal office staff and daily workflow;
• Supporting the preparation, monitoring, and reconciliation of office budgets and appropriations;
• Assisting in Maintaining all records and files in an orderly fashion for quick access;
• Reviewing all invoices and vouchers for compliance with SAMS Manual procedures;
• Helping facilitate DocuSign workflows;
• Preparing and entering payroll for the Clerk's Office;
• Balancing and reconciling monthly appropriation reports with the Comptroller;
• Reviewing contracts to ensure they are properly filed;
• Working with auditors to produce files for a successful audit compliance;
• Participating in training sessions concerning payroll, insurance, and benefits;
• Preparing correspondence, reports, and fiscal summaries as requested by the Fiscal Officer;

• Other tasks as assigned.

Minimum Qualifications:

• High school degree or equivalent (some college preferred);
• One-year prior work in the Illinois General Assembly strongly preferred;
• Accounting background preferred;
• Strong organizational skills to meet stringent deadlines;
• Strong knowledge of Microsoft Word, Outlook, and Excel; and
• Excellent verbal and written communication skills.

Salary Range:

• $75,000 minimum; compensation based on experience and education; Health, dental, vision, prescription, behavioral health, and life insurance, for details visit: https://www2.illinois.gov/cms/benefits/StateEmployee/Pages/StateInsuranceProgram.aspx

• Participation in State Employees' Retirement System;
• Optional participation in health savings account and deferred compensation programs;
• Competitive vacation, sick, and personal time.

Qualified applicants should submit a resume and contact information for three professional references to:

Kirk Walker

Illinois House of Representatives

Office of the Clerk

Room 403 Stratton Office Building

Springfield, IL 62706

[e-mail]

The Office of the Speaker of the Illinois House of Representatives is an equal opportunity employer and prohibits discrimination based on race, color, religion, gender, age, military discharge, national origin, ancestry, ethnicity, disability, sexual orientation, marital status, pregnancy, or any other characteristic protected by federal or state laws.