CHIEF FISCAL OFFICER & CHICAGO OPERATIONS MANAGER

State of Illinois; Chicago (IL); Hybrid; USD 135,000 - 165,000; Full time

Benefits offered by this job

Hybrid work schedule

Paid time off: personal days, sick,vac

Holidays

Job summary

The State of Illinois seeks a Chief Fiscal Officer and Chicago Operations Manager to lead budgeting, financial reporting, and administrative operations for the Chicago office. The role requires directing budget cycles, managing expenditures, and ensuring compliance with FCIAA and related laws.

The incumbent will supervise staff, coordinate with the Executive Inspector General, and oversee procurement, IT, and facilities while handling highly confidential information.

Qualifications

• Bachelor’s degree in finance, accounting, business, or a related area of study.
• Advanced knowledge of or experience with accounting standards (GAAP) and budgeting.
• Proficiency with Microsoft Office Suite and Internet applications.

Responsibilities

• Serve as principal budget and accounting advisor to the EIG and senior management.
• Develop, manage, and analyze accounting, budget, and appropriations.
• Monitor compliance with laws and regulations including FCIAA, Procurement Code, and related mandates.
• Identify cost savings opportunities and perform cost/benefit analyses.
• Oversee fiscal year-end close and financial reporting.

Skills

Interpersonal skills

Analytical thinking

Research skills

Written communication

Oral communication

Presentation skills

Organizational skills

Team collaboration

Ethics and confidentiality

IT/comms familiarity

Travel willingness

Education

Bachelor's degree in finance/accounting/business

CPA certification (preferred)

Tools

Microsoft Office Suite (Excel, Word, Outlook, Project, PowerPoint)

Job description

CHIEF FISCAL OFFICER & CHICAGO OPERATIONS MANAGER

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Agency: Office of the Executive Inspector General

Closing Date/Time: 11/10/2026

Starting Salary Range: 135,000-165,000/yr

Job Type: Salaried, Full Time

County: Cook; DuPage; Kane; Kankakee; Lake; Will

Number of Vacancies: 1

Come work for the OEIG, an organization that has:

• a mission-driven focus whose work provides significant impact;
• a culture that supports diversity, equity, inclusion, and accessibility;
• a hybrid work schedule; and
• paid time off in the form of personal days, sick time, vacation days, and paid holidays.

Subject to the management approval and direction of the Executive Inspector General (EIG), serves as the Chief Fiscal Officer and Operations Manager. The incumbent is responsible for planning, directing, implementing, and administering all finance functions including: administering an annual budget in excess of $10 million; working closely with the EIG to manage budget, financial, and compliance issues; preparing annual budget and appropriation requests; and managing expenditures and the budget to meet operational needs. Manages the fiscal year-end close process, ongoing analysis of financial operations, and internal accounting systems and records. Manages administrative operations of the Chicago office, including building maintenance, inventory and supplies, and fleet management. This position involves working with information of an extremely sensitive and confidential nature.

DUTIES & RESPONSIBILITIES:

• Serves as the principal budget and accounting advisor to the EIG and senior management, and performs all assigned duties in a timely manner and within the timeframes (deadlines) set by senior managers or sufficiently prior to the due date so that senior managers have an appropriate amount of time to review the work product.
• Responsible for timely development, management, and analyses of all matters related to accounting, and management of financial reporting, budget, and appropriations.
• Responsible for being aware of, tracking, and complying with all governing laws, rules, regulations, policies, and mandates relating to financial matters, such as, but not limited to, the State Finance Act, the Procurement Code, and the Fiscal Control and Internal Auditing Act (FCIAA) so that the OEIG complies with all rules or laws.
• Identifies cost savings opportunities, prepares cost/benefit analyses and recommendations to senior management, and tracks costs and benefits of recommendations that are implemented.
• Assists in preparing biennual Illinois Auditor General compliance examination responses relating to all duties and responsibilities.
• Responsible for mandatory fiscal reporting requirements, including but not limited to reporting under FCIAA), the Public Accountability Report (PAR), Annual Real Property Utilization Report (ARPUR), travel headquarters report (TA2), annual inventory certification and year-end GAAP reports. Oversees and monitors all compliance examinations, federal financial participation, and contract administration so that the OEIG complies with all rules and laws. Seeks guidance from appropriate external subject matter experts to resolve issues as required.
• Consistently assesses all OEIG fiscal operations, internal accounting controls, and compliance processes to identify needed changes. Makes written recommendations to the EIG and/or General Counsel to improve controls, efficiency, financial reporting, or compliance and provides reasons or a basis for proposed recommendations.
• Manages all agency expenditures, authorizes payments through the Comptroller’s Office, and manages and disburses petty cash. Ensures that all financial transactions are adequately documented and appropriately recorded and that OEIG internal controls are followed.

DUTIES & RESPONSIBILITIES (cont'd):

9. Responsible for procurement of goods and services for the OEIG pursuant to State procurement rules and laws. Files and maintains required documentation in the State electronic procurement system. Communicates with the State Procurement Officer or Chief Procurement Officer to obtain necessary approvals of procurements.

10. Manages the Director of Information Technology, thus ensuring that the agency’s information technology needs are met. This supervision includes overseeing the development of IT policy, compliance with internal and external standards, and procurement of necessary software and hardware.esponsible for administrative operations of the Chicago office including managing, identifying, and resolving all issues related to our leased space to ensure the office is run efficiently and without disruption.

11. Responsible for administrative operations of the Chicago office including managing, identifying, and resolving all issues related to our leased space to ensure the office is run efficiently and without disruption.

12. Manages the procurement and inventory of office supplies and equipment, including: the development and maintenance of property records; the temporary assignment and tracking of shared usage assets, such as cameras, recorders, projectors, communications devices, etc.; and implementation of property control instructions, practices, and policies.

13. Manages the fleet of agency vehicles by supervising the agency’s Vehicle Coordinator(s), thus ensuring the agency’s Vehicle Use Policy is followed. That supervision includes ensuring that vehicles are serviced, vehicle use records are maintained, and required reports are filed.

14. Manages assigned subordinate staff to achieve optimal productivity, quality, consistency, timeliness, accuracy, and prioritization of assignments. Evaluates the progress and ensures development of subordinate staff through training, guidance and mentoring.

15. Facilitates hiring, training, performance evaluations, professional development, and disciplinary actions for all subordinate staff. Ensures timely compliance of staff with all OEIG personnel policies and practices.

16. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

ABILITIES & SKILLS:

To be successful in this position, a Chief Fiscal Officer and Operations Manager should have the following:

• excellent interpersonal, analytical, research, writing, presentation, and communication skills;
• ability to exercise independent judgment, consider facts objectively, identify issues, and make sound decisions;
• ability to effectively communicate with coworkers, interviewees, and representatives of other agencies in a professional manner;
• strong organizational skills, including the ability to manage multiple concurrent projects and set and/or monitor deadlines;
• flexibility and interest in working both independently and collaboratively in a team environment, including considering opinions and feedback of others;
• high personal ethical standards and the ability to work with sensitive and confidential materials;
• familiarity with computers, photocopiers, and telecommunication equipment, and video conferencing applications; and
• a willingness to travel, including overnight.

REPORTS TO:

Executive Inspector General

SUBORDINATE POSITIONS:

Accounting Specialist, Accounting Clerk/Vehicle Coordinator, Administrative Accounting Assistant, Director of Information Technology

MINIMUM QUALIFICATIONS:

• bachelor’s degree in finance, accounting, business, or a related area of study;
• advanced knowledge of or experience with accounting and fiscal management standards (e.g., GAAP), techniques, practices, and principles; and
• demonstrated knowledge of Microsoft Office Suite (Excel, Word, Outlook, Project, and PowerPoint) and Internet applications.

PREFERRED QUALIFICATIONS:

• prior progressive supervisory experience in finance, accounting, office/budget management, or related area;
• extensive experience with State and federal laws, rules, regulations, and policies relating to financial accounting;
• Certified Public Accountant;
• prior experience as a Chief Financial or Administrative Officer;
• prior experience with Enterprise Resource Planning systems; and
• prior experience with State procurement processes.

JOB STATUS:

Full-time, FLSA exempt. This position is exempt from provisions of the State of Illinois Personnel Code.

LOCATION:

The position is in our Chicago office at 69 West Washington.

Work Hours: 8:30 a.m. - 4:30 p.m.
Work Location:69 W Washington St, Chicago, Illinois, 60602
Agency Contact:[e-mail]
Job Function:Fiscal, Finance & Procurement

The OEIG is an Equal Opportunity Employer. If you require reasonable accommodation in completing this application, interviewing, or completing any pre‑employment testing, please direct your inquiries to Human Resources at [phone], or [e-mail] .

Hiring decisions are not based on or affected by political factors, including political sponsorship, affiliation, or support.