Deputy Fiscal Officer

NCSL Juvenile Justice Principles Work Group; Denver (CO); Hybrid; USD 68,000 - 83,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement benefits

HSA option

Deferred compensation

Vacation time

Sick leave

Job summary

The State of Vermont - Office of Legislative Counsel is seeking a Deputy Fiscal Officer to oversee the fiscal office in Springfield, Illinois. The role supports the Fiscal Officer with budgeting, payroll, and audits while maintaining orderly records and timely reporting.

Qualifications include a high school diploma (some college preferred), accounting background, and strong communication skills. Normal hours are 8:30–4:30, with possible extended session days and occasional travel.

Qualifications

• High school degree or equivalent; some college preferred.
• One-year prior work in the Illinois General Assembly strongly preferred.
• Accounting background preferred.
• Strong organizational skills to meet stringent deadlines.
• Strong knowledge of Microsoft Word, Outlook, and Excel.
• Excellent verbal and written communication skills.

Responsibilities

• Assisting the Fiscal Officer in supervising fiscal office staff and daily workflow.
• Supporting the preparation, monitoring, and reconciliation of office budgets and appropriations.
• Assisting in maintaining all records and files for quick access.
• Reviewing invoices and vouchers for SAMS procedures compliance.
• Preparing and entering payroll for the Clerk’s Office.
• Balancing and reconciling monthly appropriation reports with the Comptroller.
• Reviewing contracts to ensure proper filing.
• Working with auditors to produce files for audit compliance.
• Participating in training sessions concerning payroll, insurance, and benefits.
• Preparing correspondence, reports, and fiscal summaries as requested by the Fiscal Officer.
• Other tasks as assigned.

Skills

Organizational skills

Communication skills

Education

High school degree or equivalent

Tools

Microsoft Word

Outlook

Excel

Job description

Range: $6,772 - $11,735 monthly, based on relevant experience and qualifications.

State of Vermont - Office of Legislative Counsel

The Office of the Clerk is seeking an individual to fill the position of Deputy Fiscal Officer. This position will be located in Springfield, Illinois.

Responsibilities

The primary responsibilities of this position include:

• Assisting the Fiscal Officer in supervising fiscal office staff and daily workflow.
• Supporting the preparation, monitoring, and reconciliation of office budgets and appropriations.
• Assisting in Maintaining all records and files in an orderly fashion for quick access.
• Reviewing all invoices and vouchers for compliance with SAMS Manual procedures.
• Preparing and entering payroll for the Clerk’s Office.
• Balancing and reconciling monthly appropriation reports with the Comptroller.
• Reviewing contracts to ensure they are properly filed.
• Working with auditors to produce files for a successful audit compliance.
• Participating in training sessions concerning payroll, insurance, and benefits.
• Preparing correspondence, reports, and fiscal summaries as requested by the Fiscal Officer.
• Other tasks as assigned.

Qualifications

• High school degree or equivalent (some college preferred).
• One-year prior work in the Illinois General Assembly strongly preferred.
• Accounting background preferred.
• Strong organizational skills to meet stringent deadlines.
• Strong knowledge of Microsoft Word, Outlook, and Excel.
• Excellent verbal and written communication skills.
• Work is largely performed in the Illinois State Capitol Building Complex in Springfield, Illinois which is open to the public. Security for the Capitol Complex is provided by Illinois Secretary of State Police.
• The working environment can be noisy, and the building can be congested with constituents, lobbyists, tour groups, and demonstrators.
• The person in this position needs to be able to remain in a stationary position for extended periods of time, as well as to move about inside the capitol building and grounds as necessary.
• The person in this position constantly operates a computer and other office productivity machinery.
• The person in this position frequently communicates with staff, legislators, lobbyists, and members of the public, and must be able to professionally exchange accurate information in these situations.
• Typical work hours are 8:30 am to 4:30 pm on non-session days and 8:00 am to 7:00 pm on session days. Hours are subject to change. Occasional weekends may be required.
• Some travel may be required.
• $75,000 minimum; compensation based on experience and education.
• Health, dental, vision, prescription, behavioral health, and life insurance, for details visit the webpage .
• Participation in State Employees’ Retirement System.
• Optional participation in health savings account and deferred compensation programs.
• Competitive vacation, sick, and personal time.