Deputy Fiscal Officer

Illinois-House-of-Representative; Springfield (IL); On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Competitive vacation/sick/personal

Job summary

The Office of the Clerk is seeking a Deputy Fiscal Officer to be located in Springfield, Illinois. The role involves supervising fiscal staff, assisting with budgets, payroll, and audits, and maintaining records for quick access.

Minimum qualifications include a high school diploma (some college preferred) and strong Excel/Word skills, with accounting background preferred. Salary starts at $75,000, with benefits including health and retirement programs.

Qualifications

• High school degree or equivalent (some college preferred).
• Accounting background preferred.
• Strong organizational skills to meet stringent deadlines.
• Strong knowledge of Microsoft Word, Outlook, and Excel; and
• Excellent verbal and written communication skills.

Responsibilities

• Assist the Fiscal Officer in supervising fiscal office staff and daily workflow.
• Support the preparation, monitoring, and reconciliation of office budgets and appropriations.
• Maintain all records and files in an orderly fashion for quick access.
• Review invoices and vouchers for compliance with SAMS Manual procedures.
• Help facilitate DocuSign workflows.
• Prepare and enter payroll for the Clerk’s Office.
• Balance and reconcile monthly appropriation reports with the Comptroller.
• Review contracts to ensure proper filing.
• Work with auditors to produce files for audit compliance.
• Participate in training sessions concerning payroll, insurance, and benefits.
• Prepare correspondence, reports, and fiscal summaries as requested by the Fiscal Officer.
• Other tasks as assigned.

Skills

Organizational skills

Verbal and written communication

Microsoft Word

Microsoft Outlook

Microsoft Excel

Education

High school diploma or equivalent

Some college preferred

Accounting background preferred

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

The Office of the Clerk is seeking an individual to fill the position of Deputy Fiscal Officer. This position will be located in Springfield, Illinois.

The primary responsibilities of this position include:

• Assisting the Fiscal Officer in supervising fiscal office staff and daily workflow;
• Supporting the preparation, monitoring, and reconciliation of office budgets and appropriations;
• Assisting in Maintaining all records and files in an orderly fashion for quick access;
• Reviewing all invoices and vouchers for compliance with SAMS Manual procedures;
• Helping facilitate DocuSign workflows;
• Preparing and entering payroll for the Clerk’s Office;
• Balancing and reconciling monthly appropriation reports with the Comptroller;
• Reviewing contracts to ensure they are properly filed;
• Working with auditors to produce files for a successful audit compliance;
• Participating in training sessions concerning payroll, insurance, and benefits;
• Preparing correspondence, reports, and fiscal summaries as requested by the Fiscal Officer;

• Other tasks as assigned.

Minimum Qualifications:

• High school degree or equivalent (some college preferred);
• One-year prior work in the Illinois General Assembly strongly preferred;
• Accounting background preferred;
• Strong organizational skills to meet stringent deadlines;
• Strong knowledge of Microsoft Word, Outlook, and Excel; and
• Excellent verbal and written communication skills.

Salary Range:

• $75,000 minimum; compensation based on experience and education;
• Health, dental, vision, prescription, behavioral health, and life insurance, for details visit: https://www2.illinois.gov/cms/benefits/StateEmployee/Pages/StateInsuranceProgram.aspx
• Participation in State Employees’ Retirement System;
• Optional participation in health savings account and deferred compensation programs;
• Competitive vacation, sick, and personal time.

The Office of the Speaker of the Illinois House of Representatives is an equal opportunity employer and prohibits discrimination based on race, color, religion, gender, age, military discharge, national origin, ancestry, ethnicity, disability, sexual orientation, marital status, pregnancy, or any other characteristic protected by federal or state laws.