Deputy Chief of Staff

NCSL Juvenile Justice Principles Work Group; Denver (CO); Hybrid; USD 76,000 - 131,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Retirement benefits

Paid time off

Job summary

State of Vermont - Office of Legislative Counsel seeks a Deputy Chief of Staff to oversee HR, IT and Fiscal Units. You will lead talent management, payroll, budget controls and security, while guiding strategic initiatives.

You will coordinate executive-level actions, improve processes, and maintain compliant operations across departments. Occasional travel and office-based work in a public legislative setting are expected.

Qualifications

• Bachelor’s degree in HR, Business Administration or related field is required.
• MPA/MBA or JD is preferred.
• Minimum 3-5 years Human Resource Management experience.
• Minimum 3 years executive/administrative or legislative experience.
• Experience in a government setting is preferred.
• Knowledge of employment laws and state budgeting and payroll processes.
• Strong written and verbal communication skills and interpersonal abilities.

Responsibilities

• HR Operations: manage talent, training design, policy interpretation and employee relations.
• Fiscal: oversee payroll processing, onboarding, records, voucher processing and audits.
• IT: oversee system infrastructure, security, user support and equipment management.
• Inclusive Practices: lead DEI strategy, resource allocation and confidential projects.
• Oversee compliance with laws, ethics and internal controls; oversee multi-project prioritization.

Skills

HR Expertise

Relationship mgmt

Budgeting

Audits & Compliance

Policy Interpretation

Communication Skills

Education

Bachelor’s degree in HR or related field

MPA/MBA or JD preferred

3-5 years HR management experience

Executive/administrative or legislative experience

Tools

Payroll systems

IT security basics

Job description

Range: $6,772 - $11,735 monthly, based on relevant experience and qualifications.

State of Vermont - Office of Legislative Counsel

The Deputy Chief of Staff for the Office of the Speaker has accountability for the Human Resources, IT, and Fiscal Units within the Office. The incumbent performs a variety of strategic and complex duties that support the mission, vision, and values of the Office. The role provides leadership for:

• Human Resources Unit, including talent management, training design and implementation, policy interpretation, and employee relations;
• Fiscal Unit, including timely payroll processing and new hire onboarding, personnel records management, voucher processing and audit management;
• IT Unit, specifically, system infrastructure and security, user support, and equipment management.

Responsibilities

HR Operations

• ER, Policies/Procedures, Employee Engagement and Wellness, HR Events, Vendor Management, Performance Management, Onboarding, Salary Analysis.

Inclusive Practices

• Employee Engagement, DEI Strategy
• Resource Allocation
• Special Work Projects including confidential reports and managerial studies;
• Fiscal Office Operations including compliance with Comptroller best practices regarding payroll and payments;

IT operations

• user support; creation and compliance with security standards.

Qualifications

Demonstrated Competencies

• HR Expertise at the senior/executive level;
• Relationship management with all types of partners, staff, members, outside agencies, vendors;
• Business acumen and knowledge of political process across state government;
• Critical evaluation and understanding of audits and complaints;
• Ability to understand a budget, allocation of funds, comprehend an internal control structure, identify between errors, irregularities and illegal acts and take appropriate action;

Leadership and navigation

• Ability to institute problem-solving techniques in diverse and sometimes emotional situations;
• Ability to develop, coordinate, and implement programmatic changes;
• Communication across levels with good interpersonal skills, solid writing skills and the ability to clearly articulate through the written document;

Ethical practices and considerations

• Ability to ascertain compliance with laws, ordinances and regulations;
• Ability to demonstrate good administrative and supervisory skills;
• Ability to manage multiple projects effectively as well as ability to evaluate and prioritize multiple assignments in an efficient and timely manner.

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or other related field, is required.
• MPA/MBA or JD is preferred.
• Minimum of 3-5 years’ Human Resource Management experience is required;
• Minimum of 3 years of executive, administration, legislative or legal experience;
• Previous experience in a government setting preferred;
• Knowledge of and familiarity with employment laws and regulations;
• Understanding of state government budgeting, accounting, payroll and payment processes;
• Understanding of IT infrastructure and security, responsiveness to user needs;
• Strong written and verbal communication skills;
• Good interpersonal skills;
• Must be able to demonstrate tact and diplomacy in dealing with employee issues in a wide range of diverse situations.
• Work is largely performed in the Illinois State Capitol Building Complex in Springfield, Illinois, or in the Bilandic Building in Chicago, Illinois, both of which are open to the public. Security for the Capitol Complex is provided by Illinois Secretary of State Police. Security for the Bilandic Building is provided by the Illinois State Police.
• The working environment can be noisy, and the building can be congested with constituents, lobbyists, tour groups, and demonstrators.
• The person in this position needs to be able to remain in a stationary position for extended periods of time, as well as to move about inside the capitol building and grounds as necessary.
• The person in this position constantly operates a computer and other office productivity machinery.
• The person in this position frequently communicates with staff, legislators, lobbyists, and members of the public, and must be able to professionally exchange accurate information in these situations.
• Typical work hours are 8:30 am to 4:30 pm. Must be available to work hours that support Session work. Hours are subject to change. Occasional weekends may be required.
• Some travel may be required.
• Health, dental, vision, prescription, behavioral health, and life insurance; for details, visit the webpage .
• Participation in State Employees’ Retirement System;
• Optional participation in health savings account and deferred compensation programs;
• Competitive vacation, sick, and personal time.