Deputy Director of External Affairs

City of New York; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

City of New York seeks a Community Coordinator to support external affairs and intergovernmental operations for veteran services. You will coordinate logistics for meetings, ceremonies, and outreach, while serving as liaison to community groups, elected officials, and partner organizations.

The role emphasizes scheduling coordination, briefing material preparation, and tracking stakeholder follow-ups to ensure timely actions and alignment across agencies.

Qualifications

• A baccalaureate degree and two years of related community work experience.
• Alternative: high school diploma and six years of related experience.
• Equivalent combinations accepted with at least one year of related experience.

Responsibilities

• Coordinate logistics for meetings, events, and outreach activities.
• Liaise with community organizations, veterans’ groups, and government partners.
• Support scheduling and stakeholder communications for external engagements.
• Prepare briefing materials and event documents for agency leadership.
• Track engagement requests and follow-up actions.

Skills

Stakeholder engagement

Project coordination

Intergovernmental affairs

Public administration

Government affairs

Operations

Education

Bachelor's degree

High school diploma

Tools

MS Office

Job description

About DVS

The mission of the Department of Veterans’ Services is to connect, mobilize, and empower New York City’s Veteran Community in order to foster purpose-driven lives for New York City Service Members – past and present – in addition to their caregivers, survivors, and families. DVS fulfills this mission by providing New York City’s approximately 200,000 Veterans with essential services and programs focused on pivotal areas such as economic empowerment, housing security, benefits, health and wellness, and culture.

About the Role Deputy Director of External Affairs

The Deputy Director of External Affairs supports the agency’s legislative, intergovernmental, and external affairs operations through strategic coordination, executive support, stakeholder engagement, and logistical management. The position plays a critical operational and strategic support role in legislative coordination, executive communications, stakeholder engagement, external affairs operations, project management, event coordination, and interagency collaboration.

The responsibilities of the Deputy Director of External Affairs will include, but are not limited to:

• Coordinate logistics and operational planning for meetings, stakeholder engagements, ceremonies, conferences, resource fairs, public events, and agency outreach activities
• Serve as a liaison between agency staff and external stakeholders, including community organizations, veteran-serving organizations, elected officials, nonprofit partners, and other government entities
• Support scheduling coordination and stakeholder communications related to external engagements and agency initiatives
• Assist with the coordination of external affairs operations, including event preparation, briefing logistics, guest management, follow-up actions, and operational execution
• Track external engagement requests, partnership activities, outreach initiatives, and stakeholder follow-up actions to ensure timely coordination and execution
• Support agency leadership during external engagements, site visits, ceremonies, panels, and public-facing events
• Prepare briefing materials, event documents, stakeholder lists, background information, and operational summaries for agency leadership
• Coordinate with internal divisions and external partners to ensure alignment on operational needs, event execution, and stakeholder engagement priorities
• Assist in maintaining organized records, tracking systems, calendars, and operational documents related to external affairs activities
• Support partnership engagement efforts with veteran-serving organizations, community stakeholders, philanthropic partners, and government entities
• Assist with the coordination of special projects and agency initiatives requiring cross functional collaboration and external stakeholder coordination
• Represent the agency at meetings, outreach events, and community engagements as assigned
• Support agency operational needs related to outreach, engagement activities, and external affairs coordination
• Perform additional duties and special projects as assigned in support of agency leadership and operational priorities
• Support the coordination of legislative and intergovernmental affairs activities involving City, State, and Federal elected officials, government stakeholders, and veteran-serving organizations

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• Bachelor’s degree required Master’s degree in public administration, public policy,urban affairs, political science, communications, or a related field preferred- 3–5 years of experience in government affairs, intergovernmental affairs, external affairs,public administration, operations, executive support, stakeholder engagement, or projectcoordination
• Strong written and verbal communication skills, including experience preparingexecutive-level correspondence, briefing materials, and presentations
• Excellent organizational, analytical, and project management skills with strong attentionto detail
• Ability to manage multiple priorities and coordinate complex logistics in a fast-pacedgovernment environment
• Experience coordinating across agencies, external stakeholders, executive leadershipteams, or military/government environments preferred
• Knowledge of New York City government structure, operations, legislative processes,and intergovernmental affairs preferred
• Demonstrated ability to exercise discretion, professionalism, and sound judgment whenhandling sensitive or confidential matters
• Experience supporting high-level operations, leadership coordination, or strategicinitiatives preferred
• Proficiency in Microsoft Office Suite and other administrative or tracking systems
• Military service, veteran community engagement, or experience working with veteran serving organizations strongly preferred
• Valid driver license preferred

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.