Deputy Chief of Staff

City of New York; Manhattan (KS); On-site; USD 90,000 - 140,000; Full time

Job summary

The City of New York is seeking a Special Assistant (MA)-MGRL to support the Deputy Mayor for Economic Justice and the Chief of Staff. The role focuses on executive operations, project management, and cross‑agency collaboration to advance strategic initiatives across city government.

The successful candidate will manage multiple priorities, coordinate with senior leaders, draft briefing materials, and help drive timely delivery of policy goals in a fast‑paced, public sector environment.

Qualifications

• Bachelor’s Degree required.
• 7+ years of relevant experience, or 5+ years with a Master’s degree or higher.
• Experience in government or large, complex organizations preferred.

Responsibilities

• Executive and Office Operations Support – Serve as a key operational partner to the Deputy Mayor, Chief of Staff, and senior advisors.
• Operations Planning and Execution – Translate the administration’s vision into executable plans. Support implementation efforts by aligning timelines, deliverables, and internal processes across initiatives.
• Project and Initiative Management – In coordination with agencies and internal team members, oversee and monitor City Hall projects, legislation, and policy initiatives to ensure goals and timelines are met.
• Personnel and Team Coordination – Support staffing needs across the office, including workload management. Help drive the collective work of the team by fostering collaboration, accountability, and clear communication.
• Internal and External Communications Coordination – Work closely with staff responsible for coordinating with agencies, City Hall offices, and external stakeholders. Support the development of talking points, rollout plans, briefing materials, and speeches on behalf of the Office of the Mayor and the Office of the Deputy Mayor, as needed.
• General Support – Prepare briefing memos, conduct background research, coordinate meetings, and respond to correspondence from key stakeholders across the business and economic sectors.

Skills

Organizational skills

Collaboration

Strategic planning

Communication skills

Problem-solving

Verbal and written communication

Education

Bachelor’s Degree

Master’s degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Agency You’ll Join:

The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.

The Team You’ll Work With:

The Office of the Deputy Mayor for Economic Justice advances policies that promote a more equitable and vibrant New York City. The portfolio includes the City’s economic, cultural, and labor agencies, including but not limited to the Mayor’s Office of Talent and Workforce Development, the New York City Economic Development Corporation (EDC), and the Department of Small Business Services (SBS).

The Problems You’ll Solve:

New York City’s rising cost of living has increasingly put pressure on residents, workers, and institutions across every neighborhood and sector. Sustaining a dynamic, accessible city requires intentional support for career-sustaining jobs, worker development, and the economic ecosystems that allow communities to thrive. The Deputy Chief of Staff plays a central role in supporting the executive leadership of the office and ensuring the smooth day-to-day operation of the portfolio.

Under the direction of the Chief of Staff, the Deputy Chief of Staff will help advance this work by performing the following functions:

• Executive and Office Operations Support – Serve as a key operational partner to the Deputy Mayor, Chief of Staff, and senior advisors. Coordinate day-to-day office operations, manage workflows, track priorities, and ensure follow-through across the portfolio.
• Operations Planning and Execution – Work with senior advisors, agencies, and City Hall staff to translate the administration’s vision into executable plans. Support implementation efforts by aligning timelines, deliverables, and internal processes across initiatives.
• Project and Initiative Management – In coordination with agencies and internal team members, oversee and monitor City Hall projects, legislation, and policy initiatives to ensure goals and timelines are met. Maintain tracking tools, flag risks, and support problem-solving as issues arise.
• Personnel and Team Coordination – Support staffing needs across the office, including workload management. Help drive the collective work of the team by fostering collaboration, accountability, and clear communication.
• Internal and External Communications Coordination – Work closely with staff responsible for coordinating with agencies, City Hall offices, and external stakeholders. Support the development of talking points, rollout plans, briefing materials, and speeches on behalf of the Office of the Mayor and the Office of the Deputy Mayor, as needed.
• General Support – Prepare briefing memos, conduct background research, coordinate meetings, and respond to correspondence from key stakeholders across the business and economic sectors.

About You:

• You are highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment.
• You are a strong collaborator who supports executive leadership and enables team success.
• You are comfortable operating at the intersection of strategy, operations, and execution.
• You can synthesize complex information and communicate clearly with senior leaders.
• You are proactive, solutions-oriented, and comfortable handling sensitive or time-critical matters.
• You have excellent written, verbal, and interpersonal communication skills.
• You are proficient in Microsoft Word, Excel, and PowerPoint.

Special Assistant (MA)-MGRL - 0668A

Minimum Qualifications

• Bachelor’s Degree required.
• 7+ years of relevant experience, or 5+ years with a Master’s degree or higher.

Preferred Skills

• You have experience working within government or large, complex organizations.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of the interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.