Deputy Director, Election Administration & Operations

Philadelphia International Airport (PHL); Philadelphia (Philadelphia County); On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Public transit benefits (SEPTA Key)

8 weeks paid parental leave

Comprehensive health coverage

Wellness programs and discounted plans

Paid vacation, sick leave, holidays

Retirement savings options

Public Service Loan Forgiveness

Tuition discounts and scholarships

Job summary

City of Philadelphia is seeking a Deputy Executive Director of Administrative Operations to lead HR, Training, and Engagement. You will coordinate policy with Deputy Commissioners, supervise the Training Manager, and oversee communications and compliance across departments.

The role requires bachelor’s degree, strong organizational skills, ability to work nonstandard hours, and a commitment to upholding the electoral process integrity. Public service orientation is essential.

Qualifications

• Completion of a bachelor’s degree from an accredited college or university.
• Strong communication and organizational skills.
• Ability to work nonstandard hours including nights, weekends, and holidays.
• Ability to lead multiple tasks under tight deadlines.
• Valid Pennsylvania Driver's License.
• Familiarity with Microsoft Office Suite; high proficiency in Excel.

Responsibilities

• Oversee HR, Training, and Engagement divisions.
• Coordinate policy development with Deputy Commissioners and prepare policies for Commissioners.
• Supervise Training Manager and standardize training programs across units.
• Manage internal and external communications programs.
• Lead employee engagement and internal culture-building initiatives.
• Ensure HR onboarding, recruitment, performance management, and compliance.
• Ensure proper communications to all staff.
• Support administrative governance and alignment across the department.
• Perform additional related work as required.

Skills

Strong communication

Nonstandard hours

Organizational skills

Typing & proofreading

Microsoft Office / Excel

Politics knowledge

Leadership

Independent & team work

Ownership & accountability

Adaptability to deadlines

Electoral process integrity

PA Driver's License

Education

Bachelor’s degree

Tools

Microsoft Office

Excel

Job description

City of Philadelphia is seeking a Deputy Executive Director of Administrative Operations to lead HR, Training, and Engagement. You will coordinate policy with Deputy Commissioners, supervise the Training Manager, and oversee communications and compliance across departments.

The role requires bachelor’s degree, strong organizational skills, ability to work nonstandard hours, and a commitment to upholding the electoral process integrity. Public service orientation is essential.