Election Workforce Lead — Staffing, Training & Compliance

Chester-County-of-Pennsylvania; Westtown (Chester County); On-site; USD 42,000 - 65,000; Full time

Job summary

Chester County of Pennsylvania is seeking an Election Workforce Specialist to support recruitment, onboarding, and ongoing staffing for Election Day operations. The role requires coordinating with boards of elections, verifying voter registration status, and serving as a liaison for prospective election personnel.

The position involves training program development, documentation of staffing and certifications, and ensuring adherence to election laws.

Qualifications

• Bachelor's degree in public administration, political science, education, communications, or a related field, OR an equivalent combination of education and relevant experience.
• Experience developing and delivering training programs, curricula, or instructional materials.
• Experience working in elections, government administration, staffing coordination, or related operations.
• Strong understanding of election worker roles and applicable election laws, or the demonstrated ability to learn them quickly.
• Excellent verbal and written communication skills, with the ability to interact professionally with election personnel and the public.
• Strong organizational and time-management skills with the ability to work under pressure and meet deadlines.
• Demonstrated ability to manage large volumes of data and records with accuracy and attention to detail.
• Proficiency with standard office software and the ability to learn specialized systems such as statewide voter registration systems.
• Ability to work evenings, weekends, and extended hours as required during election periods.

Responsibilities

• Support recruitment and outreach initiatives to identify prospective election workers, volunteers, and student poll workers.
• Assist the Senior Election Workforce Specialist to ensure all polling places are adequately staffed each election cycle.
• Maintain accurate and up-to-date records of election personnel, volunteers, and staffing schedules.
• Assist with maintaining comprehensive Election Worker appointment lists for submission to the Board of Elections for review and approval.
• Use the Commonwealth’s Voter Registration System to verify voter registration status for all volunteers and election workers.
• Serve as a professional and responsive point of contact for inbound phone calls, emails, and online inquiries from prospective and current election personnel.
• Assist the Senior Election Workforce Specialist with the Student Poll Worker program.
• Assist both classroom and hands-on training sessions to ensure personnel understand their roles and responsibilities.
• Possess a clear understanding of the roles of Election Day personnel, including Judges of Election, Majority and Minority Inspectors, Clerks, Machine Operators, Student Poll Workers, Elected and Appointed Constables, and Poll Watchers.
• Assist with training and operational support for specialized programs, including the Roamer Program.
• Serve as a resource for Election Day personnel, providing guidance on procedures, responsibilities, and legal requirements.
• Maintain accurate records of staffing assignments, certifications, training attendance, and contact information.
• Process paysheets to ensure timely and accurate compensation for all Election Day personnel.
• Support operational logistics related to election worker deployment, training sessions, and Election Day staffing.
• Ensure all workforce processes comply with state and local election laws, regulations, and administrative procedures.
• Assist other teams within Voter Services as needed, particularly during peak election periods.
• Work evenings, weekends, and extended hours during election cycles.
• Identify opportunities to improve workflow efficiency, operational consistency, and overall election workforce performance.
• Participate in post-election debriefs to capture lessons learned and incorporate improvements into future planning.
• Support special projects and initiatives aimed at strengthening the election workforce program and voter services operations.
• Coordinate and communicate with internal teams, external partners, and community organizations to enhance recruitment and training efforts.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Data management

Education

Bachelor's degree in public administration or related field

Tools

Microsoft Office

PeopleSoft

Commonwealth Voter Registration System

Job description

Chester County of Pennsylvania is seeking an Election Workforce Specialist to support recruitment, onboarding, and ongoing staffing for Election Day operations. The role requires coordinating with boards of elections, verifying voter registration status, and serving as a liaison for prospective election personnel.

The position involves training program development, documentation of staffing and certifications, and ensuring adherence to election laws.