COURT SERVICES SPECIALIST 106-26

Kalamazoo County Government; Kalamazoo (MI); On-site; USD 25,000 - 33,000; Full time

Job summary

Kalamazoo County in Kalamazoo, MI seeks an administrative professional to support court operations in the Circuit Court Trial Division, handling filings, scheduling hearings, arranging meeting spaces or special accommodations, and operating remote sessions. The role also includes supporting the Personal Protection Order office, coordinating intake appointments, and assisting with notices.

The role ensures statutory compliance, enters data into court case management systems, reviews filings for

Qualifications

• Bachelor’s degree in Criminal Justice, Pre-Law, Politics, or related field.
• 1–3 years of court clerk or administrative assistant experience.
• Equivalent combination of training, education, and experience acceptable.

Responsibilities

• Provides administrative support on court-related activities within the Circuit Court Trial Division.
• Receives, processes, and files court filings, pleadings, and documentation per procedures.
• Assists the Personal Protection Order office with intake appointments and notices.
• Conducts accuracy and compliance reviews of electronic records before filing.
• Coordinates and manages the jury qualification and selection process.
• Schedules hearings and coordinates meeting spaces and virtual sessions.
• Records and disseminates information relating to court procedures and hearings per protocols.
• Handles incoming mail and timestamps forms, rerouting as needed.
• Reviews, verifies, and processes monetary transactions for court filings.
• Manages emails from courtroom staff, OPA, law enforcement, and other departments.

Skills

Administrative support

Scheduling

Records management

Document processing

Education

Bachelor's degree in Criminal Justice, Pre-Law, Politics, or related field

Job description

GENERAL SUMMARY

The purpose of this job is to provide a variety of administrative support to internal and external parties in the processing of a variety of court-related proceedings. Monitors and ensures the efficient flow of cases through the entire lifecycle from the creation of a record through the disposition of the case by assisting with the scheduling of hearings, arranging meeting spaces or special accommodations, and operating remote virtual sessions. Maintains compliance with statutory mandates and is responsible for entering the relevant information into the court's case management systems. Reviews, analyzes, and assesses proper filings of all legal pleadings that will serve as the court record. Updates court records regarding the judicial action of all court events. Assists in recording and preserving Court proceedings by operating audio and video recording equipment.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Provides administrative support on a variety of court-related activities within the Circuit Court Trial Division, including civil, criminal, and appeals.
• Receives, processes, and files legal court filings, pleadings, and other documentation in accordance with legislative and court procedures.
• Assists the Personal Protection Order office, including reviewing submitted paperwork, scheduling intake appointments, providing notices, etc.
• Conducts accuracy and compliance reviews of electronic records, correcting identified errors before cases are filed.
• Coordinates and manages the jury qualification and selection process. Reviews, analyzes, interprets, and evaluates jury questionnaires for qualification. Accepts or rejects questionnaires based on appropriate criteria. Monitors questionnaires that are undeliverable or incomplete for processing.
• Schedules hearings, coordinates meeting spaces, arrange logistics for special accommodations, and operates virtual sessions.
• Assists with recording, entering, and disseminating information relating to court procedures, court order interpretations, appointments, and hearings in accordance with Court protocols and procedures.
• Handles incoming mail, ensuring forms and documentation are accurately timestamped and rerouting mail appropriately.
• Reviews, verifies, and processes monetary transactions, such as bonds, for court filings, updates case documentation.
• Manages emails received from courtroom staff, Office of the Prosecuting Attorney (OPA), law enforcement, and other departments relating to processing, canceling, modifying, or verifying warrants.

MINIMUM QUALIFICATIONS

Required Education and Experience

• Bachelor’s degree from an accredited college or university in Criminal Justice, Pre-Law, Politics, or a related field
• 1 to 3 years of related work experience, such as Court Clerk or Administrative Assistant
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

VETERANS are encouraged to apply:Please provide your joint services transcript with your application.