Deputy Court Clerk

University of Wisconsin-Eau Claire; Eau Claire (WI); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Paid Time Off

Retirement plan

Job summary

Eau Claire County is seeking a Deputy Court Clerk to provide complex court support across case types, with duties spanning minutes, oaths, and records management. The role ensures accurate event documentation to facilitate the judicial process.

The position requires handling high volumes of information, ensuring proper procedure flow, and supporting training for Legal Specialist IIs, with public access to records in compliance with retention guidelines.

Qualifications

• Attends court sessions and memorializes proceedings with accurate minutes.
• Administers oaths and maintains exhibits; swears witnesses and juries.
• Presides over Small Claims hearings; calls cases, pairs with mediators, and renders judgments.
• Organizes large volumes of information and files; handles court documents and releases.
• Applies Wisconsin Appellate Procedures; maintains deadlines and transmits records to Court of Appeals.

Responsibilities

• Record court proceedings accurately and promptly.
• Administer oaths and manage courtroom exhibits.
• Facilitate timely case flow and judgments in Small Claims court.
• Maintain public access to records within retention guidelines.
• Support training of Legal Specialist IIs.

Skills

Minute taking

Oaths administration

Oral & written communication

Records management

Prioritization

Court procedures knowledge

Education

Associate degree or equivalent experience

Tools

CCAP

Job description

Position Summary

The Deputy Court Clerks provides complex court support for all case types within the court system requiring a high level of responsibility to the court including records management and customer service. This position captures an objective record of events in order to facilitate the judicial process.

Position Summary

The Deputy Court Clerks provides complex court support for all case types within the court system requiring a high level of responsibility to the court including records management and customer service. This position captures an objective record of events in order to facilitate the judicial process.

Qualifications

• Applies knowledge of the Circuit Court, court practices, and legal terminology to memorialize court proceedings by attending all court sessions, uses ability to take quick, accurate, legible minutes to record what transpired.


• Utilizes ability to administer oaths, affirmations, and contents of court documents to administer oaths to witnesses and juries, and maintain exhibits offered in a courtroom as evidence.


• Presides over Small Claims court appearances; calls cases, pairs parties with mediators, and renders default judgments using effective oral and written communication skills.


• Uses ability to organize and systematically handles a large volume of information, documents, and files to receive, process and issue voluminous court documents including, but not limited to, jail releases, warrants, and protective orders.


• Applies rules of Wisconsin Appellate Procedures, maintains timeliness and proper procedure flow, and prepares records for transmittal to Court of Appeals using skills in managing, prioritizing, and successfully completing multiple demands within deadlines.


• Assist in the training and/or cross-training of Legal Specialist IIs with ability to transfer knowledge of Circuit Court, court practices, and legal terminology.


• Maintains accurate Circuit Court case files using skills in personal computer operation utilizing a variety of standard and specialized software and online programs; retains in compliance to retention guidelines (SCR 72); makes files available to the public (WI. Stats 59.20(3)).


• Performs other related duties as assigned or directed.

Required Qualifications

• Associate degree in business administration, paralegal, or related field OR a high school diploma or GED plus two years working in a clerk of courts office including CCAP case management.


• Three (3) years of experience in a progressively responsible administrative support role.


• Appointment will be conditional upon successful completion of a criminal background check.


• Must have valid driver’s license, an acceptable driving record, and access to private transportation for work-related duties.


• Must possess and maintain personal automobile insurance in the amount of $100,000/$300,000.

Preferred Qualifications

• Experience in a legal or court-related environment, or a Clerk of Courts office, preferably as a Legal Specialist II or Deputy Court Clerk.


• Post-secondary coursework in criminal justice, legal, business, or related curriculum.


• Experience in a large office setting.


• Training using the State of Wisconsin Consolidated Court Automation Program (CCAP) software.

Eau Claire County is not only a great place to work, but has many exciting benefits!

• Paid Time Off (PTO): Accrual is based on years of service with the County, starting at 6.4 hours accruing each pay period (20.8 days per year), with the maximum accrual rate of 35.75 days per year. All new hires at Eau Claire County receive 40 hours of front-loaded PTO upon hire, which they may begin using immediately.


• *Manager PTO accrual available upon request*


• Holidays: Eleven paid holidays: New Year's Day, Martin Luther King, Jr. Day, a Spring Holiday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Day after Thanksgiving, Christmas Eve Day, Christmas Day and New Year's Eve Day.


• Retirement: The County provides a retirement account in Wisconsin Retirement System (WRS). Employees pay one-half of the actuarially required contributions.


• Eau Claire County provides leave under the Family Medical Leave Act: Family and Medical Leave Act | U.S. Department of Labor.


• For further benefit information please click on the link: Employee Benefits

AN IMPORTANT NOTE: This information gives only a brief summary of the plans in effect for regular, full-time Non-Represented employees of Eau Claire County and may not be all-inclusive. Eau Claire County's policies and County Code govern if there are differences between this information and the policies.