Deputy Court Clerk

City of Santa Fe Springs; Bartlesville (OK); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health care

Dental

Vision

Retirement

Deferred compensation

Flexible spending accounts

Life insurance

Long-term disability

Holidays

Vacation

Sick leave

Job summary

The City of Santa Fe Springs is seeking a detail-oriented Municipal Court Clerk support professional to assist the Municipal Court and Customer Service Supervisor. You will handle forms, citations, dockets, data entry, reports, notices, subpoenas, and scheduling, ensuring accuracy and compliance.

You will also provide clerical and administrative support, prepare court sessions, manage notices of suspensions, process warrants, and maintain files, with a focus on customer service and teamwork in a

Qualifications

• High school diploma or GED required.
• Able to perform essential court clerical duties with accuracy.
• Proficient data entry and use of standard office software.
• Strong communication and organizational skills.

Responsibilities

• Provide administrative support to Municipal Court and Customer Service Supervisor.
• Process forms, citations, dockets, notices, subpoenas, and hearings.
• Enter data, prepare reports, and maintain records with attention to accuracy.

Skills

Data entry

Typing 45 wpm

Communication

Office software

Education

High School diploma or GED

Tools

Computer terminal

VDT

Job description

Description

Under supervision of the Municipal Court Clerk and the Customer Service Supervisor, provides administrative support to the Municipal Court, including dealing with all forms, citations, dockets, correspondence, data entry, bond and court cash balances, deposits, preparation of reports, scheduling of court dates, notices of suspensions, subpoenas, hearings, filing, warrants, and answering the telephone. Provides clerical and administration support for the Municipal Court. Directs others in carrying out Judges' rulings; implements court procedures. Prepares court session; runs docket for cases scheduled for court session, checks each case and corrects any mistakes; and checks supplies. Calls court to session; takes information, schedules hearing dates, changes court dates, schedules continuances, locates files and citations, answers questions and explains processes. Processes disposition of cases. Makes determination regarding dismissal of some cases; accepts some pleas. Schedules hearings; notifies officer and requests and secures any accident or incident reports; notifies complaining parties, witnesses or others involved in case; types subpoenas and forwards to police department, files when returned, runs court dockets on computer, corresponds with all parties involved as appropriate; enters disposition of case in computer. Prepares and disseminates failure to appear notices for traffic violations. Answers inquiries regarding tickets, hearings, or related court issues. Prepares appropriate warrants for distribution. Maintains files and records. Serves as liaison to Municipal Judge as required. Will Assume Municipal Court Clerks Duties as assigned by Court Clerk or in the absence of the Court Clerk. Performs other related duties as assigned.

Typical Qualifications

Education and Experience: High School diploma or GED; and abilities to perform the essential functions of the job. Licenses and Certifications: None.

Knowledge of: Procedures, policies, and operations of Municipal Court. Applicable state, federal and local ordinances, laws, rules and regulations. Recordkeeping, report preparation, filing methods and records management techniques. Correct English usage, including spelling, grammar, punctuation, and vocabulary. Standard business arithmetic, including percentages and decimals. General office procedures, policies and practices, as well as basic knowledge of computer/VDT and other general office equipment. All computer applications and hardware related to performance of the essential functions of the job.

Skill in: Using tact, discretion, initiative and independent judgment within established guidelines. Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction. Applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols. Using a computer terminal to accurately and rapidly enter and retrieve data and information. Typing at a rate of 45 net words per minute. Communicating clearly and effectively, both orally and in writing. Preparing clear and concise reports, correspondence and other written materials.

Mental and Physical Abilities: Ability to add, subtract, multiply and divide whole numbers, common fractions and decimals. Ability to establish and maintain effective working relationships with a variety of individuals. Ability to work independently, without close supervision. While performing the essential functions of this job the employee is regularly required to sit, use hands to finger, handle, or feel, and speak and hear and is occasionally required to lift and/or move up to 10 pounds.

Working Conditions: Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. The incumbent's working conditions are typically moderately quiet, but may be loud at times.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

Part-time employees who work an average of __ hours per week over the course of a year, receive benefits on a pro-rated basis.

To learn more details, visit our benefits page.