MUNICIPAL COURT CLERK

City of Clovis, New Mexico; Northern (KY); Hybrid; USD 37,000 - 58,000; Full time

Job summary

The City of Clovis Municipal Court is seeking a qualified Court Clerk to perform clerical, customer service, and case processing duties essential to the daily operation of the court.

Under the direction of the Municipal Court Judge and Court Administrator, you will greet the public, enter case information, maintain case files, process payments, and prepare court dockets while ensuring confidentiality and accuracy in all records.

Qualifications

• High school diploma or equivalent is required.
• One year of clerical or general office experience is required.
• Experience with office systems and data entry is preferred.

Responsibilities

• Greets citizens and determines the nature of their business.
• Directs individuals to appropriate personnel or agencies.
• Inputs case information into the court management system.
• Maintains and files court records and dockets.
• Receives payments for fines, fees, and court costs.
• Prepares materials for court sessions and supports staff.

Skills

Customer service

Data entry

Organization

Attention to detail

Education

High school diploma or equivalent

Job description

Position Title: Court Clerk
Job Class Code: 5053
Department: Municipal Court
Reports To: Court Administrator
FLSA Status: Non-Exempt
Safety Sensitive: No
Annual Salary: $36,896 - $58,344

Job Summary
Under the direction of the Municipal Court Judge and Court Administrator, performs clerical, customer service, and case processing duties necessary for the daily operation of the Municipal Court. Assists the public, processes citations and arrests, maintains case records, and supports courtroom and administrative functions to ensure compliance with court procedures and municipal ordinances.

Typical Duties

Customer Service & Public Assistance

• Greets citizens and determines the nature of their business
• Directs individuals to appropriate personnel or agencies
• Answers telephone calls and responds to inquiries
• Maintains professional communication with the public and court partners

Case Intake & Processing

• Processes arrests, citations, and related case documentation
• Inputs case information into the court case management system
• Creates and maintains electronic and physical case files
• Ensures accurate and timely data entry

Court Records Management

• Maintains and organizes court records in accordance with policies
• Prepares court dockets and case files for court sessions
• Ensures proper filing and retention of documents
• Assists with records requests in compliance with IPRA
• Maintains confidentiality of court records
• Receives payments for fines, fees, and court costs
• Issues receipts and maintains accurate financial records
• Processes payment agreements and alternative sentencing assignments
• Balances daily receipts and maintains financial documentation

Court Operations Support

• Prepares materials and files for court sessions
• Supports the Municipal Judge and court staff during operations
• Coordinates with law enforcement agencies regarding case documentation
• Assists with scheduling and docket management
• Cross-trains to support all court functions as needed

Other Duties

• Performs other duties as assigned

Minimum Qualifications

• High school diploma or equivalent
• One (1) year of clerical or general office experience
• Experience with office systems and data entry preferred

Licenses & Certifications

• Must pass background investigation

Knowledge, Skills, and Abilities

Knowledge of:

• General office practices and court procedures
• Case management systems and recordkeeping processes
• Financial handling and documentation procedures

Skills in:

• Customer service and communication
• Data entry and recordkeeping
• Organization and attention to detail

Abilities to:

• Maintain confidentiality of court records
• Communicate effectively with the public and court personnel
• Manage multiple tasks in a fast-paced environment
• Maintain accuracy in case processing and financial records

Physical Requirements

Work is performed in an office and courtroom environment requiring sitting, standing, and walking for extended periods. Requires use of computers and office equipment. May involve lifting and moving files or materials up to approximately 25 pounds.

Working Conditions

Work is performed in a courtroom and office environment with frequent interaction with the public, law enforcement, attorneys, and court staff. May involve exposure to stressful or sensitive situations related to court proceedings. Requires maintaining professionalism and confidentiality. Work schedule follows court operations with flexibility required to meet operational needs.