Deputy County Clerk/Accounts Payable

Newaygo County Careers; White Cloud (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Newaygo County Clerk seeks a highly efficient Deputy Clerk to process accounts payable for county departments and provide strong customer service. The role offers exposure to vital records, elections and other clerk duties, with opportunities to learn across county government.

Strong organizational skills, reliable data processing and the ability to work with diverse county officials are essential. A notary certification is required for county purposes and a background check is required.

Qualifications

• High school diploma or equivalent with coursework in data processing, data management and accounting.
• Two or more years of administrative office experience preferred.
• Notary certification for county purposes is a plus.

Responsibilities

• Process accounts payable for county departments following policies.
• Provide general office support and counter/phone assistance to the public.
• Coordinate with County Treasurer's Office and issue checks after approval.
• Handle records requests and assist with vital records and elections duties as needed.
• Type, record, index, and file documents related to marriage licenses and other filings.
• Assist in maintaining the county directory and related administrative tasks.

Skills

Organizational skills

Customer service

Computer skills

Notary certification

Education

High school diploma with data processing & accounting coursework

Job description

The Newaygo County Clerk is seeking a highly efficient individual to fill the full-time Deputy Clerk position. The selected candidate's main responsibility will be to process accounts payable for the various County departments, so excellent computer and customer service skills are a must! The County Clerk has numerous responsibilities including but not limited to vital records, elections, clerk of the board of commissioners, etc. Given this, the selected candidate will also have the opportunity to learn about these areas and work with various county officials. If you enjoy attention to detail and learning about the county government, this is the job for you.

Newaygo County is a great place to work and grow and a generous fringe benefit package is offered which includes employer sponsored retirement plan and health insurance with no payroll deduction.

• Serves as primary accounts payables clerk. Serves as general office support and backup in assisting customers at the counter and on the telephone. Provides administrative support to all positions in the County Clerk's Office.
• Collects invoices from all County Departments and is responsible for coordinating with the Departments to ensure validity of account numbers and proper authorization on invoices submitted for payment pursuant to County Policies.
• Interacts with the County Treasurer's Office before processing department's accounts payable requests and mails checks upon approval of the Board of Commissioners.
• Serves as secondary point of contact for the County Clerk's Office. Interacts extensively with the public in person, on the telephone or electronically. Responds to customer requests regarding birth, death and marriage records and concealed pistol requests. Directs incoming calls to office staff and other units of government, both internal and external.
• Assists in preparing and processing various documents such as marriage licenses, assumed names and co-partnerships by typing, recording, indexing, filing, and issuing information by counter service, correspondence, or telephone.
• Assists in the compilation and updating of the annual Newaygo County Directory.

EDUCATION:

High school diploma or equivalent in addition to some advanced coursework in data processing, data management and accounting.

EXPERIENCE:

Two or more years of administrative office experience providing familiarity with data processing, basic accounting, customer service and general office procedures.

SKILLS/REQUIREMENTS:

• Strong organizational skills
• Excellent customer service skills
• Excellent computer skills
• Must possess a notary certification for county purposes only

All offers of employment are contingent upon passing a background check and drug screening which includes marijuana.