Deputy County Clerk

Richland, County of (WI); Richland Center (WI); On-site; USD 35,000 - 52,000; Full time

Job summary

Richland County of WI is seeking a clerical finance and customer service professional to support the County Clerk with accounts payable/receivable and mandated clerical duties under Wisconsin Statutes 59.23.

The role includes taking marriage license applications, maintaining vital records, handling public records requests, payments, and election-related tasks, plus general reception and secretarial duties in a on-site county office.

Qualifications

• High School Diploma or equivalent.
• One year of relevant experience.

Responsibilities

• Serves as County Clerk in Clerk's absence under Wisconsin State Statute 59.23(2).
• Takes marriage license applications and enters them into the State Vital Records System. Maintains marriage docket.
• Manages Timber Cutting Notices; takes applications, mails forms to Township and State.
• Assists with Veterans Graves documents, reviews certificates from cemeteries and issues payment for care of graves.
• Receive and log public records requests
• Access, prepare, and redact public records, and invoice requesting party.
• Collects payments for marriage licenses, copies, plat books, and maps.
• Maintains money supply in cash box balancing against receipts.
• Performs reception tasks. Greets visitors, answers telephone, takes messages, answers routine questions, and prepares marriage applications and licenses.
• Maintains County Board minutes for permanent record, County Board Resolutions and Ordinances and weekly calendar of meetings.
• Operates and maintains office equipment (computers, printers, typewriter, calculator, copier, and shredder).
• Enters and maintains the applicable County information in Wisvote for election purposes.
• Takes minutes at election canvass meetings.
• Records all elections results into the official elections results book.
• Oversees the inventory and disbursement of office supplies to all County departments.
• Performs a variety of other secretarial duties including filing, duplicating, and collating printed materials, digitalizing, and compose routing replies to correspondence.
• Assists with election functions.
• Attends trainings, committees, and meetings.
• Performs other duties as assigned or apparent.

Education

High School Diploma or equivalent

Job description

The purpose of this position is to provide effective financial, clerical and customer service services focused on account payables and account receivables, and to provide necessary support to the County Clerk in providing all mandated and required services of the County Clerk's Office tasks as set forth in Wisconsin State Statutes 59.23.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Serves as County Clerk in Clerk's absence under Wisconsin State Statute 59.23(2).
• Takes marriage license applications and enters them into the State Vital Records System. Maintains marriage docket.
• Manages Timber Cutting Notices; takes applications, mails forms to Township and State.
• Assists with Veterans Graves documents, reviews certificates from cemeteries and issues payment for care of graves.
• Receive and log public records requests
• Access, prepare, and redact public records, and invoice requesting party.
• Collects payments for marriage licenses, copies, plat books, and maps.
• Maintains money supply in cash box balancing against receipts.
• Performs reception tasks. Greets visitors, answers telephone, takes messages, answers routine questions, and prepares marriage applications and licenses.
• Maintains County Board minutes for permanent record, County Board Resolutions and Ordinances and weekly calendar of meetings.
• Operates and maintains office equipment (computers, printers, typewriter, calculator, copier, and shredder).
• Enters and maintains the applicable County information in Wisvote for election purposes.
• Takes minutes at election canvass meetings.
• Records all elections results into the official elections results book.
• Oversees the inventory and disbursement of office supplies to all County departments.
• Performs a variety of other secretarial duties including filing, duplicating, and collating printed materials, digitalizing, and compose routing replies to correspondence.
• Assists with election functions.
• Attends trainings, committees, and meetings.
• Performs other duties as assigned or apparent.

Minimum Training and Experience Required to Perform Essential Job Functions

High School Diploma or equivalent and one-year relevant experience.