Deputy Clerk II - Real Estate G115

Columbus Consolidated Government; Columbus (GA); In loco; USD 36.000 - 52.000; Tempo pieno

Descrizione del lavoro

Columbus Consolidated Government seeks a real estate records clerk to provide administrative support to the department, review deeds and related documents, and manage filing, recording, and indexing tasks in Muscogee County. The role supports attorneys, paralegals, and the public with title searches and information retrieval.

Responsibilities include data entry, document processing within three days, and maintaining real estate books and systems, with strong knowledge of Georgia real property

Competenze

• Knowledge of Georgia real property law and state Real Estate indexing standards.
• Ability to review and file real estate deeds, liens, and related documents.
• Experience with title searches and real property record indexing.
• Ability to handle clerical duties under time constraints.

Mansioni

• Review real estate deeds, liens, and documents for filing and recording in Muscogee County records.
• Accept or decline documents based on review and compliance with requirements.
• Enter real estate information into the computer system and indexing databases.
• Assist attorneys, paralegals, and the public with title searches and information retrieval.
• Process mailed and in-office documents for filing, recording, imaging, and indexing within a three-day turnaround.
• Prepare daily activity reports and verify totals.

Conoscenze

Real estate knowledge

Legal research

Computer literacy

Communication skills

Problem solving

Formazione

High school diploma

Strumenti

Oracle-based system

Court case tracking system

Tax Commissioner system

Imaging systems

Descrizione del lavoro

This position is responsible forproviding administrative and clerical support to the department.The position may also serve as the Accounts Officer or another specialized function as required by the needs of the Court.

• Reviews and evaluates all real estate deeds, security deeds, liens, judgments, powers of attorney, personal property financing statements, for legal sufficiency for filing and recording into the official real estate records of Muscogee County.
• Accepts or declines real estate documents based upon review and judgment that all requirements have been met.
• Interprets state real estate information into and from a complex, comprehensive real estate indexing and imaging computer system.
• Accepts, reviews, and evaluates for acceptance all plats (surveys) filed for Muscogee County for recording into the official record of Muscogee County.
• Enters all required real estate information into a computer system based upon evaluation of document information.
• Assists attorneys, paralegals, the general public, and others with retrieval of information from the tax commissioner’s computer retrieval system, the court case tracking system, the authority real estate computer system, the hardbound real estate deed books and indices, the internet site for the purpose of conducting a title search of real property.
• Processes mailed and in-office real estate documents for filing, recording, imaging, and indexing within a three-day turnaround time.
• Maintains and evaluates for repair of all real estate deed and lien books in accordance with state law.
• Answers telephonic and on-line requests for assistance and title information for the general public, attorneys, real estate professionals, and others.
• Prepares, examines, scans, and verifies for accuracy all real estate documents filed in Muscogee county.
• Assesses and collects real estate filing and copy fees; accounts for and balances all daily real estate filing fees received for submission to accounting division of office.
• Prepares daily reports of activities; verifies totals and document count audit.
• Operates complex computer systems, printers, scanners, copiers, and facsimile machines.
• Checks inventory for computer, printer, fax, copier, and other needs.
• Performs other duties as assigned.

• Knowledge of Georgia real property law, all real estate provisions of manual of Council of Superior Court Clerks of Georgia; State Tax Commissioner transfer tax requirements; ability to perform duties in conformity with requirements of state real estate indexing standards for filing, evaluating, processing, recording and indexing of real estate documents.
• Knowledge of federal tax lien requirements.
• Knowledge and ability to utilize, retrieve and interpret information for self and others from tax commissioner’s computer system, courts automated tracking system, Oracle-based real estate indexing and imaging systems, Internet site.
• Knowledge of standard basic arithmetic.Basic understanding of legal archiving requirements for real estate records preservation.
• Skill in problem-solving, decision making, and mediating difficult, demanding situations with the general public, paralegals, and others.
• Skill in oral and written communication.
• Skill in operating standard office equipment, sophisticated computer systems, image servers, scanners.

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic typically associated with a high school education. Experience sufficient to thoroughly understand the work of subordinate positions and to be able to answer questions and resolve problems, usually associated with one to three years’ experience or service.

The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping.The employee occasionally lifts light and heavy objects and climbs ladders.Additionally, the following physical abilities are required:

• Climbing - ascending, descending ladders, stairs, ramps, requires body agility.?
• Crouching - bending body forward by bending leg, spine.?
• Feeling - perceiving attributes of objects by touch with skin, fingertips.?
• Grasping - applying pressure to object with fingers, palm.?
• Handling - picking, holding, or working with whole hand.?
• Hearing 1 - perceiving sounds at normal speaking levels, receive information.?
• Kneeling - bending legs at knee to come to rest at knees.?
• Lifting - raising objects from lower to higher position, moving objects side to side, using upper extremities, back.?
• Manual Dexterity - picking, pinching, typing, working with fingers rather than hand.?
• Mental Acuity - ability to make rational decisions through sound logic, deductive reasoning.?
• Pulling - use upper extremities to exert force, haul or tug.?
• Pushing - use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching - extending hands or arms in any direction.?
• Repetitive Motion - substantial movements of wrists, hands, fingers.?
• Speaking - expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.?
• Standing - for sustained periods of time.?
• Stooping - bending body downward, forward at waist, with full motion of lower extremities and back.?
• Talking 1- expressing ideas by spoken word?.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.?
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office.