Deputy Clerk II

Cobb County Government; Georgia; On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

None

Job summary

Cobb County Government seeks an administrative and clerical professional to support the Superior Court Clerk. The role involves assisting with court activities, processing documents, and ensuring accurate record-keeping.

You will handle in-person, mail, and phone inquiries, enter data into systems, and assist with special projects. Strong organizational and communication skills are essential.

Qualifications

• High School Diploma or GED required; supplemented by two years of administrative or clerical experience.
• Tasks require the ability to exert light physical effort and keyboard work.
• Ability to provide excellent customer service by phone, mail, and in person.

Responsibilities

• Provide information and assistance regarding court activities, services, procedures, and fees.
• Review and accept legal documents in accordance with procedures and time frames.
• Process court-related documents and manage filing and record-keeping.
• Enter data into computer systems and maintain accurate records.
• Lead or assist co-workers and provide training as needed.
• Support special projects and respond to routine and complex inquiries.

Skills

Customer service

Clerical support

Data entry

Administrative tasks

Education

High School Diploma or GED

Tools

Spreadsheets

Job description

The purpose of this classification is to provide administrative and clerical support to Superior Court Clerk.

Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution.

Processes various court-related documentation in accordance with court procedures and time frames: assists in preparing, receiving, responding to, and processing subpoenas, court orders, continuances, probation warrants, case initiation documents, case dispositions, citations, and other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records helps to maintain spreadsheets and print needed reports.

Processes mail including forwarding court payments, fees, and court documents to the Clerk's Office.

Enters data from court and legal documents into computer systems, databases and applications: indexes and records court case information and legal documents audits and reviews data for accuracy; transfers case disposition information and maintains accurate records and filing systems.

Performs computer related tasks requiring broad working knowledge of a wide variety of standard computer applications, i.e. word processing, database systems, spreadsheet programs, calendar, schedulers, and electronic file maintenance.

May assist in leading work activities of co-workers; confers with co-workers and assists with complex problem/situations; provides technical support and may assist with training new staff and instructing co-workers regarding proper use of equipment.

Participates in special projects as requested by supervision; may coordinate staff activities within assigned unit.

Performs other related duties as assigned.

Minimum Qualifications

High School Diploma or GED required; supplemented by two years of experience providing administrative or clerical support.

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.