Deputy Clerk I

County of Culpeper, VA; Culpeper (VA); On-site; USD 35,000 - 52,000; Full time

Job summary

County of Culpeper, VA is seeking an Administrative Records Clerk for the Office of the Circuit Court to support filing, recording, and public-record duties.

You will assist the Clerk of Court, process land records, issue licenses/certificates, and provide customer service while ensuring compliance with state and local regulations.

The role requires basic IT skills (Word/Excel/Outlook/PowerPoint) and the ability to meet deadlines in a busy environment.

Qualifications

• Education and experience equivalent to a high school diploma with records maintenance experience.
• Experience with state and local regulations governing court records.
• Ability to multitask and meet deadlines.

Responsibilities

• Record, file, index and maintain court records.
• Receive and record land records; open new cases.
• Provide public assistance and process court orders.
• Handle marriage licenses and notary certificates.
• Operate office equipment and use Word, Excel, Outlook, PowerPoint.

Skills

Records maintenance

Customer service

Time management

Teamwork

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Responsible for a wide variety of administrative duties for the Office of the Circuit Court and assists the Clerk of Court.

• Performs administrative duties associated with recording, filing, indexing and maintaining court records in accordance with State and local regulations and requirements
• Receives and records land records
• Opens new court cases
• Issues services to proper Sheriff’s office
• Index, scans and assigns documents for inclusion in official public record keeping system
• Provides assistance to the public
• Issues marriage licenses and notary certificates
• Collects court costs and restitution
• Processes civil and/or criminal court orders
• Receives concealed weapon permit applications
• Answers the telephone and takes messages for select staff members

Education and Experience

Education and experience equivalent to a high school diploma with relevant experience in records maintenance work.

Special Qualifications

Must possess satisfactory results of a criminal history background check

Knowledge, Skills, and Abilities

• Knowledge of state regulations governing the recording and maintenance of legal records
• Knowledge of court proceedings
• Ability to meet various deadlines
• Ability to prepare and maintain accurate records
• Ability to operate various office equipment including copier, phone, computer, etc.
• Knowledge of various software including Word, Excel, Outlook, PowerPoint, etc.
• Ability to follow directions
• Ability to exercise considerable tact and courtesy when dealing with customers and handling confidential information
• Ability work in a team environment
• Ability to provide the highest level of customer service

PHYSICAL DEMANDS

Tasks involve the ability to exert very moderate physical effort, typically involving some combination of stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds). Requires ability to perform coordinated movements, perceive and discriminate sounds, visual perception, and oral communication.

WORK ENVIRONMENT

Essential functions are regularly performed in an office setting and/or court room.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications as required of employees assigned to this job.

In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

General Sign-off

The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.

I have read and understand this explanation and job description.