DEPUTY CLERK

Wallowacountychamber; Oregon; On-site; USD 35,000 - 39,000; Full time

Job summary

Wallowa County is seeking a dependable Deputy Clerk to support the County Clerk’s Office. Under the general direction of the County Clerk, you will perform administrative, clerical, and public service duties, including election administration, recording documents, and handling licenses.

The ideal candidate will be organized, detail-focused, and able to maintain confidentiality while serving the public with professionalism.

Qualifications

• Education: High school diploma or equivalent required, plus relevant experience preferred.
• Two years of customer service experience with public interaction.
• Equivalent mix of education, training, and experience may be considered.

Responsibilities

• Assist with voter registration, election preparation, ballots, and election returns.
• Receive, review, record, index, scan, and maintain legal documents and county records.
• Answer inquiries in person, by phone, and by email.
• Process marriage licenses and passport applications and maintain required certifications.
• Support Property Value Appeals Board petitions, notices, and minutes.
• Assist with office operations and cross-training.

Skills

Organizational skills

Attention to detail

Customer service

Written and verbal communication

Multitasking

Record research

Independent and collaborative

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Recordkeeping software

Job description

$25.13 — $28.28 Hourly Rates, Classification 9, Non-Exempt,

Monday - Friday 8:30am — 5:00pm (37.50 hours per week)

ABOUTTHEPOSITION

PositionSummary

Wallowa County is seeking a dependable, detail-oriented, and customer-service-focused individual to joinourCountyClerk's Office.

Under thegeneraldirection of the electedCountyClerk, theDeputy Clerk performs a varietyof specializedadministrative,clerical,andpublic servicedutiesinsupportoftheClerk'sOffice. Responsibilitiesinclude assistingwithelection administrationandvoterregistration,receiving andrecordinglegaldocuments, processingmarriage licenses andpassport applications, maintainingofficialCountyrecords, andsupportingthePropertyValue Appeals Board.

Theidealcandidatewillpossessstrongorganizationalandcommunicationskills,excellent attentiontodetail,theabilitytomaintainconfidentiality,andacommitment toprovidingfriendly, professionalservicetothepublic.Thispositionrequirestheabilitytomanagemultiplepriorities,work independentlyand collaboratively,and maintain accuracy while performing duties governed by state and federallaws.

• Assist withvoter registration, election preparation, candidate filings, ballots, election-day activities, and election returns.
• Receive, review, record, index, scan, andmaintain legaldocuments and officialCounty records, includingconfidential records.
• Helpresidents research recorded documents andrespond to inquiries in person, byphone, and by email.
• Process marriage license andpassport applications, collect fees, andmaintain required certifications.
  • Assist with Property Value Appeals Board petitions, notices, meetings, minutes, andofficial records.
  • Supportofficeoperations,cross-training,andotherdutiesassignedbytheCountyClerk.

WHATWE'RELOOKINGFOR

• Strongorganizationalskills,accuracy,confidentiality,andattentiontodetail.
  • Effectivewrittenandverbal communicationandacommitmenttocourteouspublicservice.
  • Abilitytolearnandapplyelection,recording,andotherClerk'sOfficeprocedures.
  • Proficiency withstandardofficeequipment andcomputerapplications; abilitytoresearchboth digital and historical records.
  • Ability to work independently and cooperatively,manage competing priorities, and meet deadlines.

MinimumQualifications-DeputyClerk

EducationandExperience

• Highschooldiplomaorequivalentrequired.
  • Minimum of two(2) years of experience incustomer service, includingregular interaction withthepublic inperson, bytelephone, andelectronically.
    • Experience performing administrative,clerical, recordkeeping, or office support duties preferred.
    • Anequivalent combination of education, training, and experience that demonstrates the ability to perform the essential duties of the position may be considered.

Knowledge,Skills,andAbilities

• Strongcustomerserviceandinterpersonal skills,withtheabilitytocommunicateprofessionallyand courteously with the public.
  • ProficiencyinMicrosoftOfficeapplications,includingWord,Excel,andOutlook.
    • Abilitytomaintain accuraterecords,handleconfidentialinformation,andperformdetailedworkwithahighdegreeofaccuracy.
    • Strongorganizationalskills withtheability to prioritize assignments,meet deadlines, and manage multiple responsibilities.
    • Ability to work independently and collaborativelywhile maintaining positive working relationships withcoworkers, electedofficials,andthepublic.
    • Ability to learn and apply applicable laws, regulations, policies, and procedures relatingto County Clerk operations.

OtherRequirements

• AbilitytomeetCountytransportationrequirementswhentravelisnecessary.
  • Abilitytosuccessfullycompleteacriminal backgroundcheck.
    • Ability to obtain andmaintain required passport acceptance agent credentials and training.

Additional Requirements

Mustmeetapplicablebackground-checkrequirementsandbeabletomaintainappropriatetransportationforassignedduties.Passportacceptancedutiesrequiresuccessfulcompletionof theU.S.DepartmentofState'sannual testing.

Wallowa County is an EEOC with Veterans Preference

Additional Postings available from Wallowa County Commissioners