DEPUTY CLERK

Wallowa County; Oregon; On-site; USD 35,000 - 39,000; Full time

Job summary

Wallowa County is seeking a dependable Deputy Clerk to support the County Clerk's Office in Enterprise, Oregon. The role focuses on election administration, voter registration, and processing official documents with strict confidentiality and accuracy.

The ideal candidate will demonstrate strong organizational and communication skills, provide friendly public service, and manage multiple priorities while complying with state and federal laws.

Qualifications

• Minimum of two (2) years of experience in customer service, including regular interaction with the public in person, by telephone, and electronically.
• Experience performing administrative, clerical, recordkeeping, or office support duties preferred.
• An equivalent combination of education, training, and experience that demonstrates the ability to perform the essential duties of the position may be considered.

Responsibilities

• Assist with voter registration, election preparation, candidate filings, ballots, election-day activities, and election returns.
• Receive, review, record, index, scan, and maintain legal documents and official County records, including confidential records.
• Help residents research recorded documents and respond to inquiries in person, by phone, and by email.
• Process marriage license and passport applications, collect fees, and maintain required certifications.

Skills

Organizational skills

Attention to detail

Customer service

Verbal and written communication

Microsoft Word

Microsoft Excel

Microsoft Outlook

Public service

Tools

Microsoft Office Suite

Job description

$25.13 — $28.28 Hourly Rates, Classification 9, Non-Exempt,

Monday - Friday 8:30am — 5:00pm (37.50 hours per week)

ABOUTTHEPOSITION

PositionSummary

Wallowa County is seeking a dependable, detail-oriented, and customer-service-focused individual to joinourCountyClerk's Office.

Under thegeneraldirection of the electedCountyClerk, theDeputy Clerk performs a varietyof specializedadministrative,clerical,andpublic servicedutiesinsupportoftheClerk'sOffice. Responsibilitiesinclude assistingwithelection administrationandvoterregistration,receiving andrecordinglegaldocuments, processingmarriage licenses andpassport applications, maintainingofficialCountyrecords, andsupportingthePropertyValue Appeals Board.

Theidealcandidatewillpossessstrongorganizationalandcommunicationskills,excellent attentiontodetail,theabilitytomaintainconfidentiality,andacommitment toprovidingfriendly, professionalservicetothepublic.Thispositionrequirestheabilitytomanagemultiplepriorities,work independentlyand collaboratively,and maintain accuracy while performing duties governed by state and federallaws.

• Assist withvoter registration, election preparation, candidate filings, ballots, election-day activities, and election returns.
• Receive, review, record, index, scan, andmaintain legaldocuments and officialCounty records, includingconfidential records.
• Helpresidents research recorded documents andrespond to inquiries in person, byphone, and by email.
• Process marriage license andpassport applications, collect fees, andmaintain required certifications.
  • Assist with Property Value Appeals Board petitions, notices, meetings, minutes, andofficial records.
  • Supportofficeoperations,cross-training,andotherdutiesassignedbytheCountyClerk.

WHATWE'RELOOKINGFOR

• Strongorganizationalskills,accuracy,confidentiality,andattentiontodetail.
  • Effectivewrittenandverbal communicationandacommitmenttocourteouspublicservice.
  • Abilitytolearnandapplyelection,recording,andotherClerk'sOfficeprocedures.
  • Proficiency withstandardofficeequipment andcomputerapplications; abilitytoresearchboth digital and historical records.
  • Ability to work independently and cooperatively,manage competing priorities, and meet deadlines.

MinimumQualifications-DeputyClerk

EducationandExperience

• Minimum of two(2) years of experience incustomer service, includingregular interaction withthepublic inperson, bytelephone, andelectronically.
  • Experience performing administrative,clerical, recordkeeping, or office support duties preferred.
  • Anequivalent combination of education, training, and experience that demonstrates the ability to perform the essential duties of the position may be considered.

Knowledge,Skills,andAbilities

• Strongcustomerserviceandinterpersonal skills,withtheabilitytocommunicateprofessionallyand courteously with the public.
  • ProficiencyinMicrosoftOfficeapplications,includingWord,Excel,andOutlook.
    • Abilitytomaintain accuraterecords,handleconfidentialinformation,andperformdetailedworkwithahighdegreeofaccuracy.
    • Strongorganizationalskills withtheability to prioritize assignments,meet deadlines, and manage multiple responsibilities.
    • Ability to work independently and collaborativelywhile maintaining positive working relationships withcoworkers, electedofficials,andthepublic.
    • Ability to learn and apply applicable laws, regulations, policies, and procedures relatingto County Clerk operations.

OtherRequirements

• AbilitytomeetCountytransportationrequirementswhentravelisnecessary.
  • Abilitytosuccessfullycompleteacriminal backgroundcheck.
    • Ability to obtain and maintain required passport acceptance agent credentials and training.

Additional Requirements

Mustmeetapplicablebackground-checkrequirementsandbeabletomaintainappropriatetransportationforassignedduties.Passportacceptancedutiesrequiresuccessfulcompletionof theU.S.DepartmentofState'sannual testing.

Wallowa County is an EEOC with Veterans Preference

101 South River Street Room 100
Enterprise , OR 97828