Deputy Clerk

State of North Carolina; Beaufort (SC); On-site; USD 37,000 - 61,000; Full time

Job summary

State of North Carolina Beaufort County seeks a Deputy Clerk, Criminal Division, to perform clerical work in processing criminal cases and manage payments in a high-volume office. The role involves explaining court procedures, handling filings, and aiding courtroom operations with accuracy and discretion.

The position requires a high school diploma or equivalent, strong attention to detail, and familiarity with MS Word, Excel, and Outlook.

Qualifications

• High school diploma or equivalent required.
• Ability to read and comprehend legal documents; establish and maintain files.
• Familiarity with court procedures and office software.

Responsibilities

• Explain court rules and procedures to attorneys, public and others by phone or in person.
• Process filings and dispositions in criminal cases; prepare judgments and notices.
• Audit criminal reports and issue notices to applicable parties.
• Handle cash receipts and cashier duties; manage cash drawer and receipts in FCR system.
• Assist with calendar and courtroom preparation; pull and review case files for court.

Skills

Active listening

Verbal and written communication

MS Word

Excel

Outlook

Education

High school diploma or equivalent

Tools

MS Word

Excel

Outlook

Job description

Agency

Clerk of Superior Court

Division

CSC Beaufort

Job Classification Title

Deputy Clerk (S)

Position Number

65035676

Grade

JC01

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina’s courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

SALARY RANGE: $37,404.00 - $60,502.00

The Office of the Clerk of Superior Court, Beaufort County, seeks an individual to serve in the position of Deputy Clerk, Criminal Division, in the legal system of North Carolina. Criminal Deputy Clerks perform specialized clerical and administrative work in a Clerk of Superior Court office that involves processing criminal cases. In the largest offices work may involve processing only one phase of a criminal case such as the initial filing, continuances or judgments for one or more areas of criminal district court cases (misdemeanors, infractions, and appeals from magistrate court), or superior court cases (felonies or appeals from district court). In the smallest offices work may involve processing all phases and areas of criminal cases. Work involves providing information to the public, attorneys, law enforcement, and others on criminal forms and procedures, establishing and maintaining hard copy and electronic files, and reviewing and processing documents related to assigned cases. This position requires a candidate with the ability to adapt to fast paced environments, with several different responsibilities in a focused, consistent manner while working in a high-volume office. This position will also perform tasks that involve receipting and recording payments made to the clerk of superior court. Payments received are for a wide variety of purposes, including, but not limited to, fees, fines and judgments relating to civil, criminal, estate and special proceedings. Payments receipted from the public and magistrates are typically in the form of cash. This position will also include courtroom duties.

Knowledge Skills and Abilities/Management Preferences

As a Criminal Deputy Clerk, you may perform a variety of duties such as, but not limited to, the following:

Filings

• Discuss and explain court rules and procedures to attorneys, the public and others by phone or in person.

• Listen and ask probing questions to determine the appropriate course of action; redirects to other departments as appropriate.

• Identify and provide applicable forms and written instructions without providing recommendations as to any specific course of action.

Dispositions

• Dispose of cases in ACIS/CCIS/CourtFlow; prepare probation judgments and commitments; continues cases in ACIS/CCIS; issues subpoenas; enter called and failed dates; process bond forfeitures; issue Orders for Failure to Appear (OFA) in eCourts, etc.

• Process expunctions, orders for arrest, court-ordered bond forfeitures, fee applications, court continuances, record check requests, Civil Revocations (CVR), petitions for vehicle seizures, search warrants, extraditions, etc.

• Audit various criminal reports; process as appropriate; prepares and sends notices to applicable parties.

Miscellaneous Responsibilities

• Assist public, attorneys and others in conducting research of public files by pulling and re-filing case files, providing information on procedures while not offering legal advice, and making copies or assigning customers a copy-key (HECON) to make copies themselves, if requested.

• File new and disposed criminal cases.

• Prepare files for destruction in accordance with rules of recordkeeping.

• Calendar cases for district and superior court.

Cashier Responsibilities

• Process cash receipts.

• Serve as the Clerk of Superior Court office’s first point of contact for the general public and direct customers to the appropriate division.

• Handle money daily and is responsible for their cash drawer at the end of the day.

• Examine currency to detect counterfeit, foreign, or damaged money.

• Record receipts to appropriate account within the Financial Cash Receipting (FCR) system.

• Operate computer, scanner, copier, ID/Badge equipment and fax machine.

• Sort and route incoming mail.

• Train backup cashiers in the use of the equipment.

Some courtroom duties include:

• Pull/Review court calendar.

• Pull case files/shuck to prepare for court.

• Bring required forms, pens and necessary items to courtroom.

• Sort case files during calendar call.

• Answer questions from attorneys, the parties involved in the cases, and the judge.

• Start recorder, tabs and labels entries throughout the recording.

• Administer oaths.

• Listen to court proceedings and process court orders and judgments (e.g., records the official proceedings of the court on the hard copy of the calendar during court).

• Maintain exhibit log.

• Print copies of judges’ orders.

• Re-file cases after court sessions.

New hires may be paid above the minimum rate depending on education and experience in a North Carolina Clerk of Superior Court office.

Knowledge, Skills and Abilities / Competencies:

Knowledge of: NC general statutes; policies and procedures related to criminal proceedings; local judicial district procedures; ACIS/CCIS; basic math; and general office/clerical procedures.

Skills in: active listening; communicating both verbally and in writing; and MS Word, Excel, and Outlook.

Ability to: read and comprehend legal documents; interact diplomatically with a diverse group of people; empathize; adjust to unexpected events while meeting deadlines; organize, carry and manage files, shucks; work independently; and provide procedural information without giving legal advice.

Supplemental and Contact Information:

Dominikii Coleman
NC Administrative Office of the Courts
Human Resources Division
https://www.nccourts.gov/about/about-judicial-branch/careers

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or equivalent. Minimum of 18 years of age. Beaufort County residents preferred.

Management prefers applicants with professional experience working in a courthouse or law office.

Attach cover letter and résumé.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Dominikii C Coleman

Email:

[e-mail]