Deputy Clerk/Bookkeeper

State of North Carolina; Cullowhee (NC); On-site; USD 42,000 - 77,000; Full time

Job summary

The Office of the Clerk of Superior Court, Moore County, is seeking a Deputy Clerk/Bookkeeper to maintain financial records, perform cash receipting, and assist with general ledger tasks in the Enterprise Justice System. This role supports daily court-related financial operations and reporting.

Qualified candidates will have a high school diploma and accounting exposure; Moore County residence is preferred. Opportunity to contribute to accurate fiscal management in a public-sector environment.

Qualifications

• High school diploma and two years of accounting experience or related education.
• Moore County residence preferred.
• Experience in bookkeeping or accounting is advantageous.

Responsibilities

• Maintain accounting records and accounts receivable/payable where applicable.
• Handle cash receipting, checks, and disbursements.
• Prepare and mail checks from warrants and payments.
• Process escheats and maintain related spreadsheets and notices.
• Set up minor trust investment accounts and manage recordkeeping destruction.

Skills

Accounting knowledge

Excel

Data analysis

Attention to detail

Effective communication

Education

High School Diploma

Accounting coursework

Tools

Enterprise Justice System

MS Office

Job description

Agency

Clerk of Superior Court

Division

CSC Moore

Job Classification Title

Deputy Clerk/Bookkeeper (S)

Position Number

60003895

Grade

JA01

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina’s courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

SALARY RANGE: $41,696.00 - $77,036.00

The Office of the Clerk of Superior Court, Moore County, seeks an individual to serve in the position of Deputy Clerk/Bookkeeper in the legal system of North Carolina. Bookkeeping deputy clerks maintain, oversee, and report financial accounting data in a clerk of superior court office. Performs work in an area or program requiring specialized fiscal knowledge and practice of recording, classifying, examining, and analyzing data and records of transactions. Work involves cash receipting; accounting; check writes; fund disbursements; general ledger and chart of account maintenance; generation, verification, correction and distribution of certain accounting reports and entering accounting transactions in the Enterprise Justice System while adhering to established segregation of duty procedures. In larger offices work may be specialized by concentration in one or two areas of responsibility.

Knowledge Skills and Abilities/Management Preferences

As a Deputy Clerk/Bookkeeper, you may perform a variety of duties such as, but not limited to, the following:

• May include independent responsibility for maintaining accounting records or separate accounts receivable/payable functions.

• May include varied responsibilities affecting the fiscal and financial operations of their respective work unit.
• Analyze data for accuracy, problem-solves, and interpret applicable policies and statutes. Identify and correct errors in their own or others’ work; accountable for accuracy of entries and reconciliation of data and information.
• Prepare, print, and mail checks from payment authorizations to repay bonds, pay alimony, child support, jury payments, etc.
• Process escheats (unclaimed funds), research for valid address, populate escheats spreadsheet, prepare and sends letter of notice, calculate interest, report to State Treasurer, balance with Enterprise Justice System.
• Prepare and mail notices to citizens for unclaimed deposits, and voided check.
• Set up minor trust investment accounts with local banks.
• Prepare files for destruction in accordance with Rules of Recordkeeping.

New hires may be paid above the minimum rate depending on education and experience in a North Carolina Clerk of Superior Court office.

Knowledge, Skills and Abilities / Competencies:

Knowledge of: theories, principles, practices and terminology of accountancy; working knowledge of accounting methods, procedures, and accounting practices; accounting and other software (e.g., Excel, Word, web browser). General knowledge of applicable information technology (e.g., file management, network drives) to meet work needs.

Skills in: active listening; communicating both verbally and in writing; and MS Office including Excel.

Ability to: compile, monitor and examine various routine financial accounting data for accuracy and integrity following standardized methods, formats and procedures; print and analyze Enterprise Justice System reports; recognize and research unusual activity for further investigation; understand and adhere to systems of internal control; gather and report routine financial information and communicate structured information in a clear, concise and organized manner; establish effective working relationships that foster organizational success; identify and recognize routine or standard problems that have established precedents and limited impact, referring non-standard questions and problems to higher levels; follow and apply oral and written guidelines.

Minimum Education and Experience

A high school diploma and two (2) years of experience as a paralegal or in accounting coursework or an associate’s degree in accounting, finance, business management or a related field, or an equivalent combination of education and experience. Moore County residence preferred.

All NC Judicial Branch agencies are Equal Opportunity Employers.

The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee’s Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Charmaine J. Leeks
NC Administrative Office of the Courts
Human Resources Division
https://www.nccourts.gov/about/about-judicial-branch/careers