Dept Admin Specialist — Languages & Literature

Socket.dev; Long Beach (CA); On-site; USD 47,000 - 78,000; Full time

Job summary

California State University, Long Beach (CSULB) seeks an Administrative Analyst/Specialist Non-Exempt to oversee an office of approximately 64 academic employees and one full-time staff. You will steward department policy, manage budgets, and handle hiring for faculty and staff, ensuring smooth operations and compliance.

The role emphasizes coordination of clerical functions, record-keeping, and delivering timely personnel documentation.

Qualifications

• Bachelor’s degree or equivalent and two years of related experience required.
• Bachelor’s degree preferred.
• Academic department or program experience preferred.

Responsibilities

• Understand, disseminate and implement procedures, policies, and practices.
• Budget and fiscal management of general, continuing education, grant, and other fund budgets.
• Maintain files on current or former faculty, teaching staff, graduate assistants, and prepare documents to hire/separate personnel.
• Coordinate all clerical functions, plan assignments, train staff, and allocate work based on deadlines.
• Prepare forms, correspondence, brochures and announcements.
• Departmental records processing, reports and written material preparation.

Skills

Policy implementation

Budget and fiscal resources

Personnel files & hiring

Supervision & leadership

Education

Bachelor’s degree or equivalent and 2 years experience

Bachelor’s degree preferred

Academic department experience preferred

Job description

California State University, Long Beach (CSULB) seeks an Administrative Analyst/Specialist Non-Exempt to oversee an office of approximately 64 academic employees and one full-time staff. You will steward department policy, manage budgets, and handle hiring for faculty and staff, ensuring smooth operations and compliance.

The role emphasizes coordination of clerical functions, record-keeping, and delivering timely personnel documentation.