DEPOT COORDINATOR

Kelling Group; Pennsylvania; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Bonus scheme

Company pension

Life insurance

Health programme

Cycle-to-work

Worker discounts

Additional leave

Free parking

Growth opportunities

Job summary

Kelling Group is hiring a Depot Coordinator to ensure efficient stock control, accurate records and timely part availability across the depot. You will work closely with the Depot Assistant and Depot Foreman to cover absences and peak periods, maintaining stock accuracy and procedural compliance.

Key duties include stock audits, purchase requests, and coordinating deliveries while supporting engineers and drivers. The role requires strong organisational skills and proactive problem solving.

Qualifications

• Experience in stock control or stores management.
• Desirable Syrinx experience.
• Warehouse or stores experience is a plus.

Responsibilities

• Maintain accurate stock levels in forward holding stores.
• Coordinate daily issuing and receipt of parts.
• Monitor stock usage and trends; complete weekly stock checks.
• Assist with depot administration and quality/compliance docs.
• Support engineers with available parts and depot housekeeping.

Skills

Stock control

Organisation

Attention to detail

IT literacy

Microsoft Office

Communication

Prioritisation

Proactivity

Job description

Depot Coordinator

Type: Permanent, Full-time

Working Hours: Monday – Friday, 08:00 – 17:00 (40 hours per week)

Job Overview

The Depot Coordinator is responsible for the effective running of the depot’s forward holding stores, ensuring stock accuracy, availability of parts and consumables, and maintaining efficient stock control processes. The role also provides administrative and operational support as per depot requirements. The Depot Coordinator will work closely alongside the Depot Assistant and Depot Foreman, with all three roles providing cross‑cover during periods of annual leave and absence.

Reporting To

Depot Manager

Liaising With

Head Office, Customer Operations Desk, Group Stock Depot Managers, Depot Foreman, Depot Assistant, Yard Operatives, Drivers & Valeters

Key Responsibilities

Forward Holding Stores

• Maintaining accurate stock levels.
• Daily issuing and receipt of parts.
• Ordering stock in line with agreed minimum and maximum levels.
• Monitoring stock usage and trends.
• Raising purchase requests when required.
• Conducting weekly stock checks.
• Completing monthly stock audits.
• Investigating stock discrepancies.
• Ensuring parts are stored safely and correctly.
• Managing obsolete and damaged stock.
• Liaising with Central Stores regarding replenishment and shortages.
• Maintaining accurate stock records within company systems.
• Ensuring engineers have the correct parts available to minimise repair delays.

Operational Support

• Monitor depot consumables.
• Coordinate deliveries of parts and materials.
• Support engineers by ensuring required parts are available.
• Assist with fleet audits.
• Support depot housekeeping standards.
• Help coordinate depot workload during busy periods.
• Assist with quality and compliance documentation.
• Depot Administration support.

Reporting at Depot & Group level

Provide Regular Reporting On

• Stock value.
• Stock accuracy.
• Outstanding purchase requests.
• Parts shortages.
• Slow‑moving stock.
• Depot consumable usage.
• Weekly stock audit results.

Key Performance Indicators (KPIs)

• Stock accuracy.
• Forward holding stores availability.
• Parts ordering accuracy.
• Reduction in repair delays due to unavailable parts.
• Completion of weekly stock checks.
• Completion of monthly stock audits.
• Accuracy of depot records.
• Purchase order turnaround.
• Depot administration accuracy.
• Support provided to operational teams.

Cross-Cover Responsibilities

The Depot Coordinator, Depot Assistant and Yard Foreman will work collaboratively to ensure business continuity. Each role will provide support and cover for the others during periods of annual leave, sickness or increased operational demand, ensuring the depot continues to operate effectively.

Requirements & Skills

• Experience in stock control or stores management.
• Strong organisational skills.
• High attention to detail.
• Good IT skills.
• Microsoft Excel, Outlook and Word.
• Good communication skills.
• Ability to prioritise workload.
• Self‑motivated and proactive.

Desirable

• Syrinx experience.
• Hire industry experience.
• Warehouse or stores experience.
• Understanding of fleet operations.

Benefits

• Competitive salary and bonus scheme
• Company pension and life insurance
• Health and wellbeing programme
• Cycle‑to‑work scheme
• Employee and store discounts
• Additional leave and sick pay
• Free on‑site parking
• Supportive team culture with opportunities for growth

Apply Today

If you’re a confident communicator who enjoys solving problems, staying organised, and helping customers get back up and running, we’d love to hear from you.

Apply today and be part of a team that’s helping to keep the UK’s worksites running safely, sustainably, and smoothly.