Department Program Coordinator

Commonwealth of VA Careers; Blacksburg (VA); On-site; USD 41,000 - 50,000; Full time

Job summary

Virginia Tech seeks a Department Program Coordinator to provide administrative, operational, and communications support for the BIT Department and the BIT PhD Program. You will act as a primary contact for faculty, staff, students, and partners, coordinating a broad range of program activities.

Responsibilities include graduate recruitment and admissions support, student onboarding, events, travel, purchasing, reimbursements, and maintaining our website and digital content.

Qualifications

• Demonstrated experience providing administrative, program, communications, customer service, or office support in a professional environment.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to work collaboratively with diverse constituencies, including faculty, staff, students, and external stakeholders.
• Experience coordinating meetings, events, projects, records, or program operations.
• Proficiency with Microsoft Office and other standard business applications.
• Ability to exercise sound judgment, maintain confidentiality, and work independently.

Responsibilities

• Provide administrative, operational, and communications support for the BIT Department.
• Coordinate operations for the BIT PhD Program, including graduate recruitment and admissions processes.
• Support student onboarding, program administration, communications, events, travel arrangements, purchasing, reimbursements, website updates, and other departmental initiatives.
• Collaborate with faculty, students, college offices, and university partners to support teaching, research, and outreach.

Skills

Administrative support

Organizational skills

Communication skills

Collaboration

Meeting coordination

Microsoft Office

Job description

Job Description

The Department Program Coordinator provides administrative, operational, and communications support for the Business Information Technology (BIT) Department. The position serves as a primary point of contact for faculty, staff, students, visitors, and university partners and supports a broad range of departmental activities, with primary responsibility for coordinating operations associated with the BIT PhD Program.
Responsibilities include supporting graduate recruitment and admissions processes, student onboarding, program administration, communications, event coordination, travel arrangements, purchasing, reimbursements, website and digital content updates, and other departmental initiatives. The Department Program Coordinator collaborates with faculty, students, college offices, and university partners to support the department's teaching, research, and outreach mission.

Required Qualifications

• Demonstrated experience providing administrative, program, communications, customer service, or office support in a professional environment.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to work collaboratively with diverse constituencies, including faculty, staff, students, and external stakeholders.
• Experience coordinating meetings, events, projects, records, or program operations.
• Proficiency with Microsoft Office and other standard business applications.
• Ability to exercise sound judgment, maintain confidentiality, and work independently.

Preferred Qualifications

• Experience working in higher education, academic administration, student services, or a related professional environment.
• Experience supporting academic or graduate education programs.
• Experience managing website content, newsletters, social media, or other digital communications.
• Experience coordinating travel, purchasing, reimbursements, or event logistics.
• Familiarity with university administrative systems such as Slate, Banner, HokieMart, Emburse, Drupal, or similar platforms.
• Knowledge of Virginia Tech policies, procedures, and administrative systems.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

Starting at $45k; commensurate with experience

Hours per week

40

Review Date

8/26/26

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim(That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine a veterinary medicine college, Graduate School and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Adrienne Sableat [e-mail] during regular business hours at least 10 business days prior to the event.