Department Operations Specialist

University of Wisconsin Oshkosh; Oshkosh (WI); On-site; USD 24,000 - 34,000; Full time

Job summary

University of Wisconsin Oshkosh is seeking a Department Assistant to provide essential administrative support within the College of Business, Arts and Communication. You will coordinate budgeting, purchasing, course scheduling, and records management, while assisting faculty and students and maintaining smooth office operations.

The role emphasizes strong organizational skills, attention to detail, and the ability to handle multiple priorities while upholding university policies and standards.

Qualifications

• Demonstrated written and verbal communication skills.
• Experience providing professional customer service and serving as a primary point of contact for diverse stakeholders.
• Experience using office productivity software (Outlook, Word, Excel, PDF apps).
• Proven ability to identify and resolve discrepancies, errors, or incomplete information in records or reports.
• Ability to work independently and in a team environment.
• Commitment to fostering an inclusive and equitable workplace.

Responsibilities

• May provide operational guidance and training on day-to-day activities of student workers and program staff.
• Monitors the department budget and expenses; may assist in developing program budgets and projections.
• Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations.
• Coordinates projects and program components including scheduling, logistics, and unit workflow.
• Develops and maintains methods for electronic/physical records related to department operations according to policies.
• Serves as a primary contact for the department.

Skills

Communication skills

Customer service

Office software

Record accuracy

Independence

Inclusive workplace

Education

High school diploma

Associate degree or higher

Tools

Workday

Job description

University of Wisconsin Oshkosh is seeking a Department Assistant to provide essential administrative support within the College of Business, Arts and Communication. You will coordinate budgeting, purchasing, course scheduling, and records management, while assisting faculty and students and maintaining smooth office operations.

The role emphasizes strong organizational skills, attention to detail, and the ability to handle multiple priorities while upholding university policies and standards.