Department Operations & Budget Support Specialist

University of Wisconsin; United States; On-site; USD 24,000 - 34,000; Full time

Job summary

University of Wisconsin Oshkosh is seeking a Department Assistant to provide administrative and operational support for COBAC academic departments. Reporting to the Undergraduate Program Manager, you will handle budgets, purchasing, course scheduling, student and faculty assistance, records management, and office operations to ensure smooth daily functions.

You will serve as the primary contact for faculty, staff, students, and external stakeholders, delivering excellent customer service while

Qualifications

• Demonstrated written and verbal communication skills with diverse audiences.
• Experience providing professional customer service as a primary department contact.
• Experience using office productivity software (email/calendar, word processing, spreadsheets, PDFs).
• Ability to identify discrepancies and resolve errors in records and reports.
• Ability to work independently and in a team environment.
• Commitment to fostering an inclusive and equitable workplace.

Responsibilities

• Supports budget and purchasing administration and monitors department expenses.
• Assists with academic support services, course scheduling, and enrollment management.
• Manages records and communications for the department.
• Facilitates faculty onboarding and provides staff and student assistance.
• Coordinates purchasing activities and ensures policy compliance.
• Serves as a primary point of contact for faculty, staff, students, and external stakeholders.

Skills

Communication skills

Customer service

Office software proficiency

Recordkeeping

Independent work

Teamwork

Inclusivity / equity

Education

High school diploma

Associate's degree or higher

Tools

Outlook

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

University of Wisconsin Oshkosh is seeking a Department Assistant to provide administrative and operational support for COBAC academic departments. Reporting to the Undergraduate Program Manager, you will handle budgets, purchasing, course scheduling, student and faculty assistance, records management, and office operations to ensure smooth daily functions.

You will serve as the primary contact for faculty, staff, students, and external stakeholders, delivering excellent customer service while