Department Operations Coordinator

Above The Rest Staffing, Inc.; Denver (CO); Hybrid; USD 36,000 - 39,000; Part time

Benefits offered by this job

Weekly Pay

Paid Sick Leave

Retirement Savings Plan

Personalized Recruitment Support

Job summary

Above The Rest Staffing is seeking a detail‑oriented Department Operations Coordinator to support executive leadership at a major higher‑ed institution in downtown Denver. The role is a long‑term, part‑time assignment with mostly remote flexibility and occasional on‑site work in Denver, CO, 1–2 days per month.

The position focuses on coordinating All‑Hands meetings, managing calendars for the CIO and Directors, organizing events, and driving department culture initiatives.

Qualifications

• 3+ years of administrative, executive support, or department coordination experience.
• Proficient with Microsoft 365 apps and Zoom.
• Able to work a consistent morning schedule and report on-site in Denver 1–2 times per month.

Responsibilities

• Coordinate All-Hands meetings and bi-weekly team check-ins across virtual, hybrid, and in-person formats.
• Manage CIO and Directors' calendars and high-priority scheduling.
• Organize events, tours, catering, swag, and photographers for department events.
• Collaborate with leadership on meeting themes, materials, agendas, and MC duties.
• Process travel expenses, invoices, and office supply orders; support onboarding and culture initiatives.

Skills

Administrative support

Executive support

Communication

Tools

Microsoft 365

Zoom

Job description

Job Description

Job Description

Department Operations Coordinator – Higher Education (Hybrid / Denver, CO)

Pay Rate: $26.00 – $28.50 / hour (DOE)

Job Type: Part-Time (15–20 hrs/week) | Long-Term Ongoing Assignment (12–24 Months)

Location: Remote / Denver, CO (1–2 days/month on-site)

Schedule: Monday – Friday, Daily Morning Block (~8:00 AM – 12:00 PM)

About the Role

Are you an organized, polished administrative professional looking for a flexible, high-impact part‑time role? Above The Rest Staffing is seeking a Department Operations Coordinator to support executive leadership at a premier, well‑known educational institution in downtown Denver!

This is a long‑term, stable assignment that offers mostly remote flexibility while serving as a central hub for department communications, All-Hands meeting coordination, executive scheduling, and team culture initiatives.

What You’ll Do

• Department & Executive Logistics: Coordinate department-wide All-Hands meetings and bi‑weekly team check‑ins in virtual, hybrid, and in‑person formats.
• Executive Support: Handle calendar management and high‑priority meeting scheduling for the CIO and departmental Directors.
• Event & Tour Planning: Organize location tours, manage catering/food orders, coordinate schwag, and schedule photographers for special department events.
• Leadership Collaboration: Partner with the CIO and Directors on meeting themes, presentation materials, topic agendas, and MC assignments across teams.
• Financial & General Admin: Process PCard transactions, travel expense reports, invoice approvals, office supply orders, and quarterly form updates.
• Team Culture & Onboarding: Support new hire administrative onboarding and partner on department culture and recognition initiatives (condolences, celebrations, and team milestones).

What You Bring

• Experience: 3+ years of administrative, executive support, or department coordination experience (Higher Education or public sector experience is a major plus!).
• Tech Savvy: Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel) and Zoom.
• Schedule & Location: Ability to work a consistent daily morning schedule (8:00 AM to 11:00 AM/12:00 PM) and report on‑site in Denver, CO 1–2 times per month as needed.
• Professional Polish: Exceptional written and verbal communication, discretion, and a collaborative, proactive mindset.

Why Join Above The Rest Staffing?

We value our team members and offer robust support for our ongoing contract staff in Colorado:

• Weekly Pay: Reliable direct deposit or electronic pay every Friday.
• Paid Sick Leave: Accrued in compliance with Colorado Healthy Families and Workplaces Act (HFWA).
• Retirement Savings Plan: Access to retirement savings options to help you invest in your future.
• Personalized Support: Work directly with a dedicated recruitment team committed to your success.

Criminal Background Checks and drug testing conducted upon hire.

Company Description

Experience growth, flexibility, and success at Above The Rest Staffing. Where opportunities thrive and careers flourish. Join us today and unlock your potential! ATR offers weekly and electronic pay, accrued sick leave and retirement savings.

Above the Rest Staffing (ATR) proudly celebrates over 20 years of dedicated service as a locally owned and operated staffing firm in Colorado. We specialize in temporary, temporary-to-hire, and direct hire placements, along with payroll services across a diverse range of industries and skill sets. Our reach extends nationally, and we are a proud participant in E-Verify.

Our mission is to connect exceptional talent with outstanding opportunities, empowering both individuals and businesses to flourish. We are committed to providing unparalleled staffing solutions that drive success, fostering enduring partnerships rooted in trust, integrity, and expertise.