Executive and Office Administrator

Unified Women’s Healthcare

Heritage Hills (CO)

Hybrid

USD 90,000 - 120,000

Full time

14 days+

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Job summary

Unified Women’s Healthcare in Lone Tree, CO is seeking an Executive and Office Administrator to partner with a C-suite leader, manage calendars, travel, expenses, and communications while leading administrative excellence initiatives.

The role oversees Denver office operations, drives the Administrative Center of Excellence, coordinates cross-functional projects, and ensures seamless experiences for leaders, staff, and stakeholders. Hybrid role with 2 days onsite.

Qualifications

Bachelor's degree in Business Administration, Management, Communications, or related field.
10+ years of progressive executive administrative or related experience.
Experience supporting senior executives, preferably at the C-suite.
Experience coordinating projects and stakeholder management.
Experience with Administrative Center of Excellence (CoE) or enterprise admin networks preferred.
Strong leadership and influencing skills in a complex enterprise.
Hybrid work model requiring 2 days on-site weekly in Lone Tree, CO.
Willingness to commute regularly to Lone Tree office.

Responsibilities

Manage complex executive calendars, travel, expenses, and business logistics in alignment with strategic priorities and policies.
Anticipate executive needs, resolve scheduling and operational issues, and serve as primary contact for stakeholders.
Draft, edit, and coordinate executive communications, presentations, reports, leadership updates, and meeting materials.
Ensure communications on behalf of leadership are accurate, professional, and timely.
Coordinate onsite Denver office operations and partner with Facilities, IT, HR, vendors, and leaders.
Lead Administrative Center of Excellence initiatives and cross-functional training.
Coordinate cross-functional projects, milestones, dependencies, and risks.
Plan meetings, leadership forums, and business reviews with documentation and follow-up.
Analyze information and develop recommendations to improve executive operations.

Skills

Executive support

Project coordination

Stakeholder management

Leadership

Enterprise operations

Education

Bachelor's degree in Business Administration/Management/Communications

Job description

Overview

**This is a hybrid role with onsite requirements - candidates must be located in or near Lone Tree, Colorado**

Unified is a nationwide community of providers, operations specialists and thought leaders who look for the greatest opportunities to impact every woman’s health, at every stage of their journeys. We are unparalleled in our scale and ability to adapt to address unmet and underserved needs. Through 815+ clinics, 23 IVF labs, nationwide telehealth capabilities and targeted case management, our 2,700+ independent, affiliated providers deliver comprehensive women’s health services and continuously work to implement methods and develop techniques or platforms that improve the healthcare experience. We remain focused on enabling the discovery of new ways for our affiliated providers to deliver the high-quality care experience women deserve, in the ways they most wish to receive it, and collaborate across our community to make our vision a reality.

The Executive and Office Administrator serves as a strategic partner to a C-suite executive, providing high-level executive support while leading administrative excellence initiatives across the organization. This role manages complex executive scheduling, travel, expenses, executive communications, project coordination, and business operations support.

The role also provides oversight of day-to-day operations for the Denver office and leads Administrative Center of Excellence (CoE) initiatives that drive consistency, effectiveness, and administrative excellence across the organization. Operating with significant autonomy and independent judgment, the position influences executive effectiveness, workplace operations, and enterprise-wide administrative practices while ensuring a seamless experience for leaders, employees, and key stakeholders.

Responsibilities

Executive Support & Business Partnership

Manage complex executive calendars, travel, expenses, and business logistics in alignment with strategic priorities, business objectives, and company policies.
Anticipate executive needs, resolve scheduling and operational issues, and serve as a primary point of contact for internal and external stakeholders.
Draft, edit, and coordinate executive communications, presentations, reports, leadership updates, meeting materials, briefing documents, and follow-up actions.
Ensure communications distributed on behalf of executive leadership are accurate, professional, timely, and aligned with organizational priorities.
Facilitate effective communication flow between executive leadership and key stakeholders across the organization.

Denver Office Operations & Administrative Leadership

Provide onsite oversight of Denver office operations, ensuring a professional, efficient, and productive workplace aligned with company standards.
Serve as the primary administrative and operational point of contact, partnering with Facilities, IT, Security, HR, vendors, and business leaders to address office needs.
Coordinate office activities, space utilization, workplace experience initiatives, onsite meetings, executive visits, leadership events, and employee engagement activities.
Monitor, resolve, and elevate operational issues to minimize business disruption and improve office efficiency and employee support services.
Support implementation of company policies, procedures, and workplace standards while reinforcing organizational culture and operational excellence.

Administrative Center of Excellence (CoE) Leadership

Support development and management of the Administrative Center of Excellence, including standards, tools, processes, and best practices that drive consistency across the organization.
Coordinate training, development, knowledge-sharing, and networking opportunities to strengthen administrative capability and effectiveness.
Serve as a resource and mentor to administrative professionals while partnering with business leaders and HR to support talent development and continuous improvement.

Project Coordination & Business Operations

Lead and coordinate cross-functional projects, special initiatives, and leadership action items.
Track project milestones, deliverables, dependencies, and risks to ensure successful execution.
Manage organizational meetings, leadership forums, and business reviews, including planning, logistics, documentation, and follow-up.
Analyze information and develop recommendations to improve executive operations and organizational effectiveness.

Additional Job Functions:

Other duties as assigned.

Qualifications

Bachelor's degree in Business Administration, Management, Communications, or a related field preferred.
10+ years of progressive executive administrative, business operations, administrative management, or related experience.
Experience supporting senior executives, preferably at the C-suite level.
Demonstrated project coordination and stakeholder management experience.
Experience developing, leading, or participating in an Administrative Center of Excellence (CoE), administrative network, or enterprise administrative community preferred.
Proven leadership and influencing skills in a complex enterprise environment.
Strong understanding of enterprise operations, executive business priorities, and organizational dynamics.
Ability to navigate complex organizational structures and influence outcomes across functions.
Evaluates issues from both operational and enterprise perspectives.
Anticipates challenges and develops proactive solutions that support business objectives.
Must be willing and able to regularly commute to the Lone Tree office to provide onsite leadership and operational oversight. Hybrid requirement of 2-days on-site a week with flexibility in days selected.
Ability to maintain a consistent onsite presence based on business needs and executive requirements.
Occasional travel may be required in support of executive, operational, and enterprise initiatives.

We’re here for you—both personally and professionally.

Our benefits are designed to support you and your family at every stage of life. From health and wellness to financial security and career growth, we offer a comprehensive package to help you thrive.

Health Coverage

Medical, dental, and vision plans, fertility benefits, and supplemental insurance options.

Paid Time Off

Vacation, personal days, and paid holidays to help you recharge.

Financial & Retirement Planning

401(k) with employer contribution, plus Flexible Spending Accounts (FSAs) and Health Savings Accounts (HSAs).

Income Protection

Short- and long-term disability, paid parental leave, basic life insurance, and optional additional coverage.

Wellbeing Support

Employee Assistance Program, commuter benefits, pet insurance, and identity theft protection.

Professional Development

Opportunities and resources to support your career growth.