Department Operations & Budget Administrator

Northwestern University; Chicago (IL); On-site; USD 70,020 - 100,380; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Paid vacation and holidays

Paid medical/sick and parental leave

Tuition benefits for employee and dep’

Job summary

Northwestern University in Chicago, IL, is seeking a senior administrative professional to oversee operational, financial, and business functions for the MED-Radiation Oncology area. The role supports HR, Budget, Facilities, IT, and Provost offices, ensuring policy compliance and efficient daily operations.

Responsibilities span budget determination, payroll, procurement, and travel; clinical services alignment with patient experience guidelines; alumni outreach, website updates, and event

Qualifications

• Bachelor's degree or higher in a relevant field such as business, accounting or related.

Responsibilities

• Budget & Financial: participates in budget determination; handles payroll, purchasing, travel & T&E; ensures invoices are paid and encumbrances monitored.
• Clinical Services: manages day‑to‑day operations and aligns with Foundation/Billing Compliance program; evaluates service improvement opportunities.
• Communications & Outreach: collaborates with Alumni Relations; maintains lists; edits newsletters and manages the website and event logistics.
• Facilities & Safety: monitors facilities; maintains key database; coordinates space planning and safety communications.
• HR: coordinates recruitment, appointment & credentialing; supports Promotions & Tenure; handles HRIS paperwork.

Education

Bachelor's degree or higher in business, accounting or related

Job description

Northwestern University in Chicago, IL, is seeking a senior administrative professional to oversee operational, financial, and business functions for the MED-Radiation Oncology area. The role supports HR, Budget, Facilities, IT, and Provost offices, ensuring policy compliance and efficient daily operations.

Responsibilities span budget determination, payroll, procurement, and travel; clinical services alignment with patient experience guidelines; alumni outreach, website updates, and event