Department Coordinator - IT

Westchester Medical Center Health Network; Town of Mount Pleasant (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Westchester Medical Center Health Network is seeking a Department Coordinator to help oversee daily IT operations, optimize workflows, and support budgeting, timekeeping, and contract management across the WMCHealth Network.

The role emphasizes staff coordination, process improvement, and ensuring compliant, efficient IT services within the organization.

Qualifications

• 1–2 years in administration or related support roles.
• Strong organizational and coordination skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Assist with overseeing day-to-day IT department operations.
• Coordinate staff schedules, meetings, and events.
• Support budgeting, timekeeping, and contract management.
• Improve process efficiency and service delivery within the IT function.
• Monitor compliance with internal policies and external regulations.

Skills

Administrative support

Education

Associate's degree

Bachelor's degree

Job description

Job Summary

The Department Coordinator is responsible for assisting with the overseeing and optimization of the day-to-day operations of the Information Technology department, ensuring efficient workflow and productivity. This position assists with the majority of administrative processes, staff coordination, and operational planning to enhance service delivery and organizational effectiveness throughout the WMCHealth Network. Additionally, the Department Coordinator supports IT budgeting, timekeeping, and contract management to ensure financial efficiency and compliance.

Responsibilities

• Manages and maintain CIO’s calendar: schedule, reschedule and cancel appointments, meetings and events as needed, ensuring the CIO’s calendar is up-to-date and accurate.
• Assists with overseeing and optimizing the daily operations to ensure efficient workflow and productivity.
• Manage administrative processes, staff coordination, and operational planning.
• Enhance service delivery and organizational effectiveness.
• Supports the IT budgeting processes, including planning, monitoring, invoicing and reporting.
• Manages timekeeping systems to ensure accurate tracking of employee hours and compliance with policies.
• Plays a key role in contract management, including negotiation, execution, payment schedule and compliance monitoring.
• Collaborate with other departments to ensure alignment of operational goals and objectives.
• Develops and implements strategies to improve operational efficiency and effectiveness.
• Monitor and analyze key performance indicators to identify areas for improvement.
• Ensures compliance with all relevant regulations and standards.

Qualifications / Requirements

Experience

• 1-2 years in administration, required

Education

• Associate’s degree, required
• Bachelor’s degree, preferred

Licenses / Certifications: N/A

Other: N/A

Special Requirements: N/A