Department Coordinator - IT

Westchester Medical Center; Town of Mount Pleasant (NY); Presencial; USD 55 000 - 75 000; Tempo integral

Resumo da oferta

Westchester Medical Center is seeking a Department Coordinator to support day-to-day IT operations, manage administrative processes, staff coordination, and planning to boost service delivery across the WMCHealth Network. The role assists CIO calendar management, timekeeping, budgeting, and contract oversight, while collaborating with other departments to improve efficiency and compliance.

Candidates need an Associate’s degree (Bachelor’s preferred) and 1–2 years in an administrative role;

Qualificações

• 1–2 years experience in an administrative role.
• Vendor contracts or legal experience preferred.
• Associate’s degree is required; bachelor’s degree preferred.

Responsabilidades

• Manage CIO’s calendar, schedule, reschedule and coordinate meetings as needed.
• Oversee daily IT operations to ensure efficient workflow and productivity.
• Handle administrative processes and staff coordination.
• Support IT budgeting, timekeeping, and reporting activities.
• Assist with contract management including negotiation and compliance monitoring.
• Collaborate with other departments to align operational goals.
• Monitor KPIs to identify areas for improvement.
• Ensure compliance with relevant regulations and standards.

Formação académica

Associate’s degree

Bachelor’s degree

Descrição da oferta de emprego

Job Summary:

The Department Coordinator is responsible for assisting with the overseeing and optimization of the day-to-day operations of the Information Technology department, ensuring efficient workflow and productivity. This position assists with the majority of administrative processes, staff coordination, and operational planning to enhance service delivery and organizational effectiveness throughout the WMCHealth Network. Additionally, the Department Coordinator supports IT budgeting, timekeeping, and contract management to ensure financial efficiency and compliance.

Responsibilities:

• Manages and maintain CIO’s calendar:schedule, reschedule and cancel appointments, meetings and events as needed, ensuring the CIO’s calendar is up-to-date and accurate.
• Assists with overseeing and optimizing the daily operations to ensure efficient workflow and productivity.
• Manage administrative processes, staff coordination, and operational planning.
• Enhance service delivery and organizational effectiveness.
• Supports the IT budgeting processes, including planning, monitoring, invoicing and reporting.
• Manages timekeeping systems to ensure accurate tracking of employee hours and compliance with policies.
• Plays a key role in contract management, including negotiation, execution, payment schedule and compliance monitoring.
• Collaborate with other departments to ensure alignment of operational goals and objectives.
• Develops and implements strategies to improve operational efficiency and effectiveness.
• Monitor and analyze key performance indicators to identify areas for improvement.
• Ensures compliance with all relevant regulations and standards.

Qualifications/Requirements:

Experience:

• 1-2 yearsexperience in an administrative role,vendor contracts or legal preferred

Education:

• Associate’s degree, required
• Bachelor’s degree, preferred

Licenses / Certifications:

N/A

Other:

N/A