Education Coordinator

Westchester Medical Center Health Network; Town of Mount Pleasant (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Westchester Medical Center Health Network is seeking an administrative professional to provide support for the department and oversee day-to-day operations to ensure an efficient and safe working environment.

Responsibilities include greeting visitors, managing calendars, coordinating meetings, processing invoices and expenses, and maintaining records. The role requires excellent customer service, strong organizational skills, and proficiency in Microsoft Office to support hospital staff.

Qualifications

• 2–3 years of administrative office experience.
• High school diploma or GED required; associate degree preferred.
• Excellent customer service and written/verbal communication skills.
• Strong organizational and planning abilities; detail oriented.
• Proficiency with Microsoft Office applications.

Responsibilities

• Greet visitors, answer inquiries and route calls.
• Collect, sort and distribute mail; prepare shipping labels.
• Maintain calendars, front desk schedules and contact lists.
• Coordinate staff meetings and events.
• Monitor office space for cleanliness and maintenance.
• Facilitate moves, IT help desk requests and printer/copier upkeep.
• Maintain relationships with vendors and service providers.
• Process invoices and expense reports.
• Procure office supplies and equipment.
• Support Workforce Development inbox and learning management tasks.
• Assist in all Workforce Development and Education activities.
• Other duties as assigned.

Skills

Customer service

Communication

Organization & planning

Attention to detail

Education

High school diploma / GED

Associate’s degree (preferred)

Tools

Microsoft Office

Job description

Job Summary

Provide administrative support for the department and oversee day-to-day operations to ensure an efficient and safe working environment.

Responsibilities

• Greet visitors, answer inquiries and route telephone calls.
• Collect, sort and distribute mail. Prepare shipping labels and arrange for couriers.
• Maintain calendars, front desk schedules, contact listings etc.
• Coordinate office staff meetings and events.
• Monitor office space for cleanliness, maintenance and repairs.
• Facilitate office moves, IT help desk requests and maintain printer/copier equipment.
• Maintain good working relationships with vendors and service providers.
• Process invoices and expense reports.
• Procure office supplies , equipment and accessories.
• Manage Workforce Development in-box.
• Maintain accurate record keeping and assist with the learning management system.
• Assist in all aspects of Workforce Development and Education to ensure excellent customer service for hospital staff.
• Other duties as assigned.

Qualifications/Requirements

Experience: 2 – 3 years of administrative experience in an office setting.

Education: High school diploma, GED, or equivalent required. Associate’s degree preferred.

Licenses / Certifications: N/A

Other: Excellent customer service, written and verbal communication skills. Strong organizational and planning skills. Attention to detail. Proficiency in Microsoft Office.

Special Requirements: N/A