Unit Specialist II

University-of-Louisville; Louisville (TN); On-site; USD 50,000 - 72,000; Full time

Job summary

University of Louisville seeks a Unit Specialist II (Human Resources and Finance) to support UHRE and the Student Affairs Office. The role handles payroll for 150+ staff, onboarding, recruitment coordination, and procard management, ensuring efficient daily operations.

Responsibilities include timekeeping, travel coordination, budget reporting, and financial aid processing. This is a full-time exempt position at Belknap Campus, with opportunities to contribute to orientation and Welcome Week

Qualifications

• Bachelor's degree in a related field and two years of relevant experience or equivalent.
• Five years of related work experience preferred.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Experience with Workday HRIS is a plus.

Responsibilities

• Perform payroll processing for UHRE staff and student workers.
• Onboard professional staff and student workers; support recruitment activities.
• Coordinate training and recruitment efforts for UHRE department.
• Manage procard functions and expense reimbursements.
• Prepare budgetary/financial reports and assist with travel arrangements.

Skills

Timekeeping

Payroll processing

Administrative support

Budget reporting

Staff coordination

Education

Bachelor's degree in a related field

Tools

Workday HRIS

Microsoft Office

Job description

Department:Location:Belknap CampusTime Type:Full timeWorker Type:RegularJob Req ID:R109307Minimum Requirements:Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 5 (Salaried)Position Description:The Business Office in the Division of Student Affairs is seeking to hire a Unit Specialist II (Human Resources and Finance) to support the University Housing and Resident Experience (UHRE) department. The Unit Specialist provides vital administrative and financial support to ensure efficient daily business operations for UHRE and the Student Affairs Business Office. This position performs all UHRE payroll functions including processing payroll for over 150 professional staff and student workers, onboarding professional staff and student workers, providing recruitment and training coordination support, and managing all procard functions for the department. The Unit Specialist also assists in preparing budgetary and financial reports and manages all financial aid processing and serves as the back-up to perform all travel arrangement duties for UHRE.Essential Duties and ResponsibilitiesEnsures all financial procedures are carried out accordingly and provide administrative support and guidance to the UHRE finance teamAssists the Director, Associate Director, and Business Manager with administrative and financial functions, including preparation of budgetary and financial reportsSubmits office supply and equipment orders from the University stockroom and contracted vendors, ensuring inventory is consistently adequateManages department procards including facilitating usage, reallocating charges, and reconciling bank statementsServes as the back-up for travel business functions including booking travel and submitting expense reimbursementsManages all financial aid processing for UHRE including reconciliationHire and onboard all UHRE student workers in Workday HRIS system (approx 120+ annually) and provides recruitment and training coordination supportPerforms timekeeping duties for UHRE hourly staff to ensure accurate and timely employee time submittal and timely supervisor approval, and coordinates communication with supervisors and Payroll regarding time and payroll processingParticipates to assist with the execution of Division initiatives such as freshman orientation, Welcome Week, and resident move-in eventsPerforms additional duties and completes special projects as assignedPreferred QualificationsFive (5) years of related work experience such as office management, drafting documents and spreadsheets, preparing reports, supervising student workers, purchasing office inventory, timekeeping, and processing travel and expensesFamiliarity with University processes and protocolProficient using Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)Work Hours and LocationThis is a full-time, exempt position with a 37.5-hour regular workweek including occasional evening and weekend hours as required. Additional work hours may be required based on department needs, programming, staffing, and/or scheduling. The primary work location for this position is at the Belknap Campus.Employee BenefitsThe University of Louisville offers competitive benefits and perks to eligible full-time and part-time employees. Please visit the University of Louisville Total Rewards webpages for details.Student AffairsThe Division of Student Affairs encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract.Please submit a resume, cover letter, and three professional references with your application.Compensation will be commensurate to candidate experience.Equal Employment OpportunityThe University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.Assistance and AccommodationsComputers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone].