Department Coordinator

WMCHealth; Valhalla (NY); On-site; USD 40,000 - 65,000; Full time

Job summary

An established healthcare provider seeks a Department Coordinator to enhance the efficiency of the Department of Neurology. This role involves supporting the Chairman/Director with various academic and administrative tasks, coordinating daily activities, and assisting vascular neurologists with programming. The ideal candidate will have strong organizational and communication skills, along with a solid background in administrative support. Join a dynamic team committed to delivering exceptional healthcare services and enjoy a comprehensive benefits package that includes health insurance, retirement savings plans, and tuition reimbursement.

Benefits

Health Insurance

Dental

Vision

Retirement Savings Plan

Flexible Savings Account

Paid Time Off

Holidays

Tuition Reimbursement

Qualifications

• 1-2 years of administrative experience required.
• Associate degree required; BS/BA preferred.

Responsibilities

• Schedule meetings and coordinate practice schedules.
• Maintain daily census records and keep licenses up to date.
• Assist department physicians and manage travel expenses.

Skills

Administrative Support

Scheduling

Communication

Organizational Skills

Education

Associate Degree

Bachelor's Degree

Job description

Job Summary:

The Department Coordinator will support the Chairman/Director with academic and administrative needs, assist vascular neurologists with programming, and coordinate daily activities for the Department of Neurology.

Responsibilities:

1. Schedule meetings, coordinate practice schedules, book conference rooms, set up teleconferences, and prepare materials and binders.
2. Order supplies for administrative offices and residents.
3. Coordinate daily activities of the Department of Neurology.
4. Work with the Residency Coordinator to provide ad hoc support, including recruitment efforts such as interview arrangements, credentialing, and onboarding.
5. Conduct daily check-ins with the Residency Coordinator regarding upcoming meetings and issues.
6. Maintain daily census records.
7. Keep state licenses, DEA, and NIHSS certifications up to date.
8. Save CME credits for Dr. Singh and Sahni on shared drives, accessed through EEDs/AAN/AHA.
9. Order office supplies via Staples; purchase pantry items with petty cash or departmental funds.
10. Assist department physicians as needed.
11. Keep all calendars, passwords, and memberships current.
12. Schedule and coordinate all meetings, including virtual meetings with A/V support at Skyline & WMC Campus.
13. Manage WMC travel expenses and catering requests.
14. Handle reimbursements for licenses, conferences, and memberships by completing and submitting the Travel and Expense Reimbursement Form.
15. Work on coverage schedules for inpatient, consult, and outpatient services with physicians.
16. Schedule monthly stroke meetings and record minutes.
17. Coordinate Locum coverage for Telestroke services.
18. Upload Stroke Service and Tele-stroke schedules to Google Share Drive and email to the team.

Qualifications/Requirements:

1. 1-2 years of administrative experience required.
2. Associate degree required; BS/BA preferred.
3. N/A for licenses/certifications.

About Us:

NorthEast Provider Solutions Inc.

Benefits:

We offer a comprehensive compensation and benefits package including:

• Health Insurance
• Dental
• Vision
• Retirement Savings Plan
• Flexible Savings Account
• Paid Time Off
• Holidays
• Tuition Reimbursement