Academic Department Coordinator - Music and Theater

Colgate University; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Eine etablierte Bildungseinrichtung sucht einen engagierten Academic Department Coordinator für die Bereiche Musik und Theater. Diese Position bietet die Möglichkeit, die akademische Verwaltung zu unterstützen und an der Planung von über vierzig Konzerten und Produktionen im Jahr mitzuwirken. Die Rolle erfordert Organisationstalent, Kommunikationsgeschick und die Fähigkeit, in einem dynamischen Umfeld zu arbeiten. Wenn Sie eine Leidenschaft für die Künste haben und in einem kreativen Team arbeiten möchten, ist dies die perfekte Gelegenheit, Ihre Fähigkeiten einzubringen und einen bedeutenden Beitrag zu leisten.

Benefits

Kostenlose Parkplätze

Rabatte im Fitnessstudio

Einsparungen im Buchladen

Zugang zu kulturellen und Freizeitangeboten

Qualifications

• Erforderlich: Associate’s degree oder vergleichbare Erfahrung.
• Bevorzugt: Erfahrung in der Hochschulbildung und mit Grafikdesign-Software.

Responsibilities

• Koordination der täglichen Abläufe der Abteilung.
• Verwaltung von Terminen, Korrespondenz und Budgets.
• Planung und Ausführung von Abteilungsveranstaltungen.

Skills

Schriftliche und mündliche Kommunikationsfähigkeiten

Google Workspace (Docs, Sheets, Calendar)

Microsoft Office (Word, Excel)

Detailorientiert

Fähigkeit zur Selbstständigkeit

Fähigkeit zur Priorisierung von Anfragen

Interaktion mit kulturell vielfältigen Gruppen

Education

Associate’s degree

BA oder BS degree (bevorzugt)

Tools

Concur

Canva

Adobe Photoshop

Emma (E-Mail-Marketing-Plattform)

Job description

Academic Department Coordinator - Music and Theater

Position Title Academic Department Coordinator - Music and Theater

Full Time/Part Time

Full Time/Part Time Full Time

Division

Division Dean of the Faculty

Department

Department Music

Hiring Wage/Salary Range

Hiring Wage/Salary Range $19.00-$21.50

Professional Experience/ Qualifications

• Strong written and oral communication skills
• Experience using Google Workspace (especially Google Docs, Google Sheets, and Google Calendar) and/or Microsoft Office applications (Word and Excel)
• Capacity to work independently
• Ability to prioritize short-term requests and deadlines, while also seeing long-term projects through to completion
• Willingness to learn new skills, and to take on new assignments and other duties as assigned
• Detail-oriented and willing to work collaboratively
• Ability to interact in a collegial manner with a culturally diverse group of faculty, staff, and students
• Discretion to manage confidential and sensitive information
• Availability to work occasional evening and weekend hours

Preferred Qualifications

• Experience working in a higher education environment
• Experience using expense management software, such as Concur
• Experience using graphic design software, such as Canva and Adobe Photoshop
• Experience using email marketing platforms, such as Emma
• Experience with social media management and content creation
• BA or BS degree is preferred

Education

Associate’s degree, or a combination of education and experience from which comparable skills are obtained is required.

Certifications

A current valid driver’s license, in accordance with the University’s Driver Safety and Motor Vehicle Use Policy is required.

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Physical Requirements

Ability to lift at least fifty pounds, and willingness to assist in concert and event set-up is required.

Other Information

Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page .

Department Statement

This position supports the academic administration of the Departments of Music and Theater, which together offer a vibrant program of more than forty concerts and productions each year. The academic department coordinator reports to the Department Chairs; supports the faculty and administrative managers in both Music and Theater; and provides occasional assistance to the Arts Coordinator in planning and publicizing arts events across campus. This position offers a unique opportunity for an organized, motivated individual to support Colgate’s ongoing initiative to develop the Middle Campus for Arts, Creativity, and Innovation – an interdisciplinary arts neighborhood down the hill from the academic quad. The successful candidate will be expected to work effectively and efficiently, to maintain a professional environment, and to execute a variety of critical administrative functions.

Accountabilities

Responsibilities include coordination of the daily operations of the department. Specific accountabilities include: greet visitors and ensure reception area creates a welcoming environment; ensure efficient execution of administrative procedures and processes central to the department; respond in a timely manner to requests for information and refer to other resources as appropriate; manage calendars, itineraries, contacts and correspondence of department; coordinate with vendors and service providers; assist with onboarding new employees; and maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO’s and requisitions and submitting for timely payment.

Maintain department records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.

Responsible for departmental communication to include: website maintenance, newsletters, posters, invitations, etc.

Responsible for all aspects of planning and execution of department events and functions, including travel arrangements.

Monitor departmental budgets and report on status, variances, and potential issues.

Responsible for building and/or room scheduling and service requests, as required.

Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry.

May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department, division or function, as assigned.

Requisition Number

Requisition Number 2025S043Posting

Temporary

Temporary No

Work Schedule

Weekdays with occasional weekends which will be scheduled in advance.

Job Open Date

Job Open Date 05/09/2025

Job Close Date

Open Until Filled Yes

Special Instructions Summary

EEO Statement

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

Clery Act

CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance . Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at [e-mail] .

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you currently a Colgate employee?
  • Yes
  • No
• * Have you ever been a Colgate employee?
  • Yes
  • No
• Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
  • Yes
  • No
• * Are you at least 18 years of age?
  • Yes
  • No
• * Please let us know how you heard about this position.
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• If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.

  (Open Ended Question)