Department Coordinator

The University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 23,000 - 30,000; Full time

Job summary

The University of Pittsburgh seeks a Department Coordinator to manage electronic documentation and serve as a liaison between the department and multiple university offices. The role includes handling travel reimbursements, purchases, contracts, and website updates, with hybrid work arrangements and broad administrative duties.

Qualifications include an Associate’s degree and about three years of experience, plus strong calendar management, event coordination, and communication skills.

Qualifications

• Associate's degree required; 3 years of experience preferred.
• Hybrid work arrangement (on-campus and remote as determined by department).
• Strong administrative support and communication skills required.

Responsibilities

• Manage calendars and schedule meetings.
• Coordinate events and produce communication/marketing materials.
• Assist with social media updates and newsletter preparation.
• Support department website updates and office management.
• Provide back-up support to other Dietrich School departments as needed.

Skills

Calendar management

Meeting scheduling

Event planning

Communication materials

Social media updates

Newsletter coordination

Education

Associate's Degree

Job description

Job Description - Department Coordinator (26006404)

The Department Coordinator will initiate, coordinate, implement and retain electronic documentation for all administrative and faculty actions related to the departmental(s) chair’s office within the Social Sciences Division of the Kenneth P. Dietrich School of Arts & Sciences. Serves as a liaison between the department(s) and the Humanities Division Business Office, the Dietrich School Dean’s Office, the Dietrich School Payroll and Sponsored Projects Teams, the Social Sciences Events Team, University Office of International Services and various University Business Offices. Also responsible for: processing travel expense reimbursements, travel advance settlements, One Card and Panther Express purchases, professional service contract agreements, department website updates, as well as general office management and oversight of student worker duties. Provides comparable service and back-up to other Dietrich School departments as needed.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

Responsibilities will include general office duties such as managing calendars, scheduling meetings, and providing coverage when needed. The incumbent will also be responsible for providing support in planning and coordinating events and and producing communication and marketing materials. Other duties will include assisting with social media updates, and coordinating and preparing the newsletter.

Physical Effort

Mostly sedentary, but the position will require ability to move and carry display equipment, walk across campus, and computer, scanner, copier and phone usage.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Administrative Assistant II

Job Family Administrative Support

Job Sub-Family Clerical

Campus Pittsburgh

Minimum Education Level Required Associate's Degree

Minimum Years of Experience Required 3

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range $17.74 to $22.17 per hour

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.