Business Services Coordinator

NC State University; Raleigh (NC); Hybrid; USD 48,000 - 53,000; Full time

Job summary

NC State University is seeking a Business Services Coordinator for the Department of Nuclear Engineering. This role involves overseeing daily operations, financial management, and providing administrative support. Candidates should have a Bachelor’s degree and experience in office management, with a strong emphasis on organizational skills and attention to detail.

Qualifications

• Experience in an administrative support, office management, or similar role.
• Proficient in Microsoft Office and Google or similar software.
• Strong organizational skills with the ability to manage multiple priorities.

Responsibilities

• Manage class schedules, conference rooms, and event logistics.
• Facilitate hiring and monitor departmental financial transactions.
• Oversee key management, inventory, and document retention.

Skills

Organizational skills

Problem-solving

Attention to detail

Communication

Education

Bachelor’s degree in business administration or related discipline

Tools

Microsoft Office

Google Suite

Job description

Please see Special Instructions for more details.

Please include a resume, cover letter and contact information for at least three professional references.

Job Posting Information

Posting Number

Posting Number PG194619SP

Internal Recruitment

Internal Recruitment No

Working Title

Working Title Business Services Coordinator

Anticipated Hiring Range

Anticipated Hiring Range $48,000-$52,957

Work Schedule

Work Schedule Monday through Friday, 8am - 5pm (hybrid work schedule)

Job Location

Department

About the Department

The Department of Nuclear Engineering offers undergraduate and graduate degrees in Nuclear Engineering. We are the only nuclear engineering program in the state of North Carolina and one of the premier departments in the southeast United States. The Carolinas currently contributes to the advancement of the nuclear enterprise regionally, nationally and internationally. The State of North Carolina has accepted new/updated energy policy with accelerated clean energy strategy to achieve net-zero complete transition by 2050, which include the nuclear energy as part of clean energy mix. The State of North Carolina is also committed to expanding engineering education and research including the expansion of COE at NCSU to address the growing need of advanced engineering skill in emerging areas. Nationally and internationally the United States is leading the clean energy economy of the future with initiatives across a range of sectors and all stages of innovation: research, development, and deployment. The advanced nuclear reactor technology will be an important contributor to a decarbonized power sector and net zero future. Moving to a net-zero economy would create millions of new jobs worldwide by 2030 across energy, construction, and automotive sectors, 65% of which will be high-skilled jobs. The United States is committed to realizing not only the emissions reductions potential, but also the economic growth and jobs creation opportunities across key sectors. Through collaborative efforts of various stakeholders, NC State’s Nuclear Engineering Department is increasing its footprint on the national and global level in both advanced nuclear energy developments and implementations and state-of-the-art nuclear science and engineering applications in emerging technological and digital engineering areas.

With an increasing faculty population and research areas/projects, there is greater opportunity for learning in the broad areas of advanced nuclear reactor engineering, radiation detection and admeasurements, nuclear materials, security and non-proliferation, computational science and digital engineering, plasma science and engineering, radiological and waste engineering, and advanced nuclear applications in emerging high-technology, bioengineering and digital engineering areas.

Please see https://www.ne.ncsu.edu/ for more information on the organizational unit.

As the Business Services Coordinator, you’ll work closely with the Director of Finance and Administration to keep our department running smoothly. From handling day-to-day operations to supporting our financial and administrative needs, you’ll be a go-to resource for faculty, staff, students, and campus partners. If you enjoy a role that blends organization, problem-solving, and collaboration, this position offers a great opportunity to make a meaningful impact.

Key Responsibilities:

• Scheduling & Event Coordination: Manage class schedules, conference rooms, and event logistics, including catering and departmental planning.
• HR Support: Facilitate hiring, modifications, and separations for student workers, graduate students, and unpaid visiting scholars. Assist with H1B visa processes and salary distribution changes.
• Financial Management: Reconcile and monitor multiple departmental projects, PCard transactions, vendor payments, interdepartmental transfers, journal vouchers, and travel reimbursements.
• Operational & Facilities Management: Oversee key and phone management, work with facilities manager, handle mail and document retention, and assist with inventory and stockroom maintenance.
• Faculty, Staff & Student Support: Serve as the primary front desk contact, provide administrative support as needed, and enroll students in courses.
• Travel & Logistics Coordination: Arrange rental cars, lodging, and parking passes for departmental guests. Assist with travel authorizations and reimbursements.
• Shipping & Vendor Relations: Coordinate FedEx shipments, vendor setups, and customs-related transactions. Work with external vendors to process prepayment requests.
• Special Projects & Compliance: Support business officer in monitoring startup and retention funds, track monthly gas rentals, and ensure compliance with university financial and operational policies.

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

• Experience in an administrative support, office management, or similar role.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint) and Google or similar software.
• Experience with calendaring management and scheduling.
• Experience with scheduling travel and processing reimbursements.
• Good judgment and ability to use discretion when handling sensitive and confidential information.
• Ability to work independently.
• Strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to consistently demonstrate a professional demeanor.
• Strong organizational skills with the ability to effectively manage multiple priorities simultaneously.
• Ability to resolve conflicts in an efficient, customer service oriented manner.

Preferred Qualifications

n/a

Required License or Certification

N/A

Valid NC Driver's License required

Valid NC Driver's License required No

Commercial Driver's License Required?

Commercial Driver's License Required? No

Recruitment Dates and Special Instructions

Job Open Date

Job Open Date 06/06/2025

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 06/12/2025

Notice to Applicants

Please note that the work history on your resume, must also be included in your application.

Special Instructions

Please include a resume, cover letter and contact information for at least three professional references.

Position Number

Position Number 00110026

Position Type

Position Type SHRA

Position Classification Band Title

Position Classification Band Title Business Services Coordinator

Position Classification Band Level

Position Classification Band Level Journey

Position Classification Salary Range

Position Classification Salary Range $ 34,280 - $ 63,478

Salary Grade Equivalency

Salary Grade Equivalency GN

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00

Appointment

Appointment 12 Month Recurring

Mandatory Designation - Adverse Weather

Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Mandatory Designation - Emergency Events Non Mandatory - Emergency Event

Time Limited Position

Time Limited Position No

Time-Limited Appointment Length (if applicable)

Department Id

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail] .

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you learn about the position?

  (Open Ended Question)

• If you learned about this vacancy from "other source" or "other website", please provide the source.

  (Open Ended Question)

• * Do you have financial/accounting experience within the university setting?
  • Yes
  • No
• * Do you have experience with ALL of the following: PeopleAdmin, MSOffice (Word, Excel, Access, PowerPoint), PeopleSoft financials, Google email and calendar
  • Yes
  • No
• * Please describe your experience working in a HR support or administrative capacity?

  (Open Ended Question)

• * Do you have administrative experience such as providing office support, scheduling, and composition of correspondence?
  • Yes
  • No
Required Documents
• Resume
• Cover Letter
• Contact Information for References
Optional Documents

NC STATE UNIVERSITY
RALEIGH, NC 27695
PHONE: [phone]