Department Aide (Part-Time)

City of Goleta; Goleta (CA); On-site; USD 25,000 - 36,000; Part time

Job summary

The City of Goleta’s Parks and Recreation Division seeks a Department Aide to support daily operations, master plan efforts, and the annual work program. This entry-level role offers hands-on experience in municipal government, public planning, community engagement, and data analysis.

The position is non-benefited, temporary at-will, with a flexible schedule and a maximum of 999 hours in the July–June fiscal year; duties include records, clerical tasks, customer service, and support for events

Qualifications

• Knowledge of English usage, spelling, grammar and punctuation.
• Knowledge of modern office procedures, methods and equipment including computers.
• Knowledge of computer applications such as word processing and spreadsheet applications.
• Knowledge of record keeping and filing principles.
• Ability to learn city operations and apply policies and procedures.
• Ability to communicate clearly, both orally and in writing.
• Ability to maintain confidentiality of critical information.

Responsibilities

• Maintain up-to-date files and records for assigned areas; develop logs and organize filing systems.
• Perform routine clerical duties and assist in record keeping and reporting.
• Assist department staff, vendors, and the general public.
• Operate office equipment and use computer software packages.
• Conduct other related duties as required.

Skills

English usage

Office procedures

Record keeping

Computer applications

Communication skills

Discretion and confidentiality

Teamwork

Education

High school diploma or equivalent

Tools

PC/laptop

Copier

Fax machine

MS Office (word/excel)

Job description

The City of Goleta is seeking an enthusiastic, self-motivated, and organized individual to join the Parks and Recreation Division as a Department Aide. The Department Aide supports the daily operations of the Parks and Recreation Division, including efforts that contribute to the Parks and Recreation Master Plan and the Department's Annual Work Program. This role offers hands-on experience in municipal government, public planning, community engagement, and data analysis. This position's schedule is flexible and will work no more than 999 hours in any July through June fiscal year.

About the Division

The Parks and Recreation Division, which is part of the Neighborhood Services Department, includes nine neighborhood parks, five community parks, one community center, and three mini parks. Goleta's parks offer a range of amenities, including a skatepark (at Jonny D. Wallis Neighborhood Park), pickleball/tennis courts, playgrounds, and picnic areas. The division also supports programs like the Community Garden at Armitos Park and the Adopt-A-Park Program, which encourages volunteers for park cleanups and maintenance. The division is responsible for park-related programs and special event permit processing, as well as all reservations and rentals for parks and facilities. The division also oversees the Senior Program activities offered at the Goleta Community Center. The division acts as a liaison for the Parks and Recreation Commission, which advises the City Council and staff on issues related to public parks, open spaces, beaches, and recreational opportunities.

This is a non-benefited, non-career at-will classification. Persons appointed to positions in this classification will be classified as temporary, at-will employees, and will not gain property rights or have an expectation of continued employment.

Examples of Duties

The following duties are typical for positions in this classification. Incumbents may not perform all listed job functions, nor are all listed duties necessarily performed by everyone in this class depending upon business need and changing business practices:

1. Maintains accurate and up-to-date files and records for assigned areas; develops and monitors various logs, accounts, and files for current and accurate information; develops, organizes, and maintains filing systems.
2. Performs a variety of routine clerical duties and responsibilities involved in record keeping and reporting for assigned area; maintains a variety of records, logs, and files; aids department staff, vendors, and others in assigned areas.
3. Provides assistance to department staff, vendors, and the general public in assigned areas.
4. Operates a variety of office equipment including a PC or laptop, copier, and fax machine; utilizes various computer applications and software packages.
5. Performs related duties as required.

Typical Qualifications

Knowledge of:

• English usage, spelling, grammar and punctuation.
• Modern office procedures, methods and equipment including computers.
• Computer applications such as word processing and spreadsheet applications.
• Principles and procedures of record keeping and filing.
• Mathematical principles.
• Basic principles of business letter writing and basic report preparation.

Ability to:

• Learn the organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities.
• Learn, interpret, and apply general administrative and departmental policies and procedures.
• Perform a variety of support tasks and other duties and activities of a general and specialized nature for an assigned department or division.
• Respond to requests and inquiries from coworkers, vendors, and the general public.
• Operate and use modern office equipment including a computer and various software packages.
• Conduct assignments with discretion; exercise good judgment and maintain confidentiality of critical and sensitive information, records, and reports.
• Demonstrate an awareness and appreciation of the cultural diversity of the community.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Education/Training:

• Equivalent to the completion of the twelfth grade.

Experience:

• One year (full-time equivalent) of related experience involving departmental support and/or customer service.

Licenses/Certifications:

• This position may be required to drive to parks throughout the City of Goleta; employees driving city vehicle must have a valid Class "C" California driver's license with a satisfactory driving record.