Department Administrator

Insight Global; Topeka (KS); On-site; USD 52,000 - 64,000; Full time

Job summary

Insight Global is seeking an IT Department Administrator to support a technology and cybersecurity program serving more than 3,600 local entities. You will manage inventory records for deployed assets, process access requests, and support disaster recovery communications, while maintaining documentation and workflows.

The ideal candidate is self-motivated, detail-oriented, and able to work independently while handling multiple priorities.

Qualifications

• 2+ years of administrative or coordination experience in a fast-paced environment with multiple workstreams.
• Experience creating reporting, documentation, and PowerPoint presentations.
• Proficiency with the M365 Suite (Excel, Teams, PowerPoint, SharePoint, Outlook).
• Interest in information technology and ability to represent a customer-facing brand.
• Strong written and verbal communication; well-organized and proactive.

Responsibilities

• Provide administrative and operational support for a technology and cybersecurity program serving 3,600+ entities.
• Maintain inventory records for deployed tech assets (laptops, satellite equipment, radio devices).
• Process access requests and radio system tokens; support disaster recovery communications.
• Prepare reports on team performance and program activity; develop leadership presentations.
• Update policies and procedures; manage printing and administrative workflows.

Skills

Administrative experience

Reporting

PowerPoint

Microsoft 365

Communication

Organizational skills

Independent work

Multi-tasking

Tools

Jira

Job description

• 2+ years of experience in an administrative or coordination based position in a fast paced environment with multiple workstreams
• Experience putting together reporting, documentation, and PowerPoint presentations
• Professional experience with the M365 Suite (Excel, Teams, Powerpoint, Sharepoint, and Outlook)
• General knowledge or interest in a career in information technology
• High character and ability to represent the brand image of an organization that is customer facing
• Self motivated, resourceful, and ability to operate autonomously
• Well organized
• Professional verbal and written communication skills

Plusses:

• Building reports in Jira

Day to day:

This IT Department Administrator will provide administrative and operational support for a technology and cybersecurity program serving more than 3,600 local entities. Responsibilities include maintaining inventory records for deployed technology assets such as laptops, satellite equipment, and radio devices; processing access requests and radio system tokens; supporting disaster recovery communications; and managing printing and administrative workflows. The role will maintain documentation, update policies and procedures, prepare reports on team performance and program activity, and develop presentations for leadership and stakeholder meetings. The ideal candidate is self-motivated, detail-oriented, and able to work independently while managing multiple priorities. Strong experience with reporting, documentation, and Microsoft 365 tools—including Excel, Outlook, Teams, PowerPoint, and SharePoint is required. Success in this position depends on strong organizational skills, professionalism, effective communication, and a proactive approach to supporting a fast-paced technology environment.