Department Administrator

New York University; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

New York University is seeking an administrative professional to help manage a large academic department's business and operations in New York. You will plan budgets, ensure proper allocations, and liaise with school and university offices while driving process improvements.

You will support the Chair with faculty recruitment and tenure/promotion processes and oversee adjunct hiring and onboarding, ensuring compliance with university policies and maintaining confidential records.

Qualifications

• Bachelor's Degree required; academic environment experience preferred.
• 3+ years of relevant experience; includes scheduling, planning and events, supervising staff.
• Experience interpreting and applying university policies in complex settings.
• Excellent planning, organizational and problem-solving abilities.

Responsibilities

• Assist the Director with managing business and administrative operations for a large academic department.
• Plan budgets and administer expenditures and allocations appropriately.
• Interpret and apply university policies to address complex administrative matters.
• Recommend improvements to department processes and image in the academic community.
• Support the Chair by managing faculty recruitment and tenure/promotion processes.
• Manage adjunct hiring and onboarding.

Skills

Planning

Organization

Problem solving

Policy interpretation

Scheduling

Staff supervision

Communication (verbal/written)

Confidential document handling

Web development familiarity

Education

Bachelor's Degree

Academic environment experience (preferred)

Tools

Word processing

Spreadsheets

Databases

Job description

Position Summary

Assist the Director with managing the business and administrative operations for a large academic department: plan budgets and administer, ensuring expenditures and allocations are appropriate; act as administrative liaison with other school and University offices; interpret and apply University policies, practices and procedures to address complex administrative matters. Recommend ways to innovate and improve department processes and seek ways to improve the department's image and standing in the academic community. Support the Chair of the department by managing the faculty recruitment and promotion/tenure process. Manage adjunct hiring and onboarding.

Qualifications

Required Education:Bachelor's DegreePreferred Education:Experience in an academic environment.Required Experience:3+ years relevant experience or equivalent combination of education and experience. Must include experience with complex and sensitive scheduling, planning and implementing activities and events, and supervising staff and operations.Preferred Experience:Experience in an academic environment.Required Skills, Knowledge and Abilities:Excellent planning, organizational, and problem solving skills. Ability to develop, implement and interpret policies and procedures and communicate sensitive information verbally and in writing to a diverse population. Familiarity with word processing, spreadsheet, and database software. Experience with maintaining records and handling confidential documents and communications.Preferred Skills, Knowledge and Abilities:Familiarity with web development software or experience maintaining a web site.

Additional Information

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